Procurement & Operations Support at Clean Cooking Association of Kenya (CCAK)

Admin & Operations

Responsibilities

•  Management of the filing system for the department
•  Dispatch of letters and mail as required.
•  Undertaking all aspects of office operations including supervising office cleaning
•  Logistical preparation for meetings, workshops, and forums
•  Transport planning!
•  Keeping an inventory of all procured items in line with procurement policy
•  Keeping and updating HR records including leave forms, employment contracts and pension records
•  Planning/organize and coordinate meetings and taking detailed minutes.
•  Verification of vouchers and committal documents in accordance with the laid down rules and regulations and Ensure procurement policies and procedures are adhered to.
•  Handle administrative requests and queries from staff and ensure they are actioned.
•  Organizing, scheduling, and booking travel for staff.

Procurement Management

Responsibilities

•  Sourcing for suppliers and their prequalification according to CCAK’s policies
•  Carrying out Procurement Functions for CCAK, its employees, its related parties in a timely manner and in accordance with approved Procurement Policies and Processes.
•  Engagement in continuous development and improvements of the company’s procurement process to save costs, ensure timely delivery of goods and services while adhering to quality standards.
•  Ensuring all relevant procurement-related documents are in place and properly filed.
•  Ensuring that relevant Procurement Process Management Tools are up to date and 100% accurately maintained.
•  Management of CCAK events/workshops/training/conferences and all logistics
•  Identifying reliable suppliers and vendors to meet organizational needs.
•  Negotiating terms, prices and contracts with suppliers to ensure favorable terms.
•  Monitoring inventory levels and forecasting demand to avoid shortages.
•  Coordinating with internal teams to understand procurement requirements.
•  Managing supplier relationships and addressing any issues that may arise.
•  Conducting market research to identify cost-effective procurement opportunities.

Knowledge And Skills Experience:

•  Minimum 1.5+ years of experience in Procurement or a similar position.
•  Experience in Supplier Sourcing & Contract Management.
•  Excellent Analytical skills, bargaining Skills, Interpersonal Skills, and Negotiation Skills.
•  Excellent sense of urgency and Time Management with high organizational skills.
•  Basic knowledge in MS office (especially Excel/Word) and computer knowledge are required.

Qualifications:

•  Bachelor of Science, Bachelor of Business Administration - ( Procurement & Supply Chain Management Specialization), and any other related course.
•  KISM/CIPS Qualification is an added advantage.