Program Officer – Knowledge Management at Council of Governors

Background

• The Council of Governors (CoG) is established under Section 19 of the Intergovernmental Relations Act 2012 with the mandate to provide a mechanism for consultation amongst County Governments, share information on performance of the counties in execution of their functions, facilitate capacity building for governors and consider reports from other intergovernmental forums on national and county interests amongst other functions (Section 20).
• For better execution of its mandate, the Council of Governors is established in various sectoral working Committees and Departments. To enable the Council achieve its mandate and vision, the Council wishes to recruit a Program Officer to support the Planning, Monitoring and Knowledge Management Department at the Council:

Job Purpose

To Implement and undertake the activities, programs, and projects of the knowledge management function.

Reporting to the Manager, Planning, Monitoring, and Knowledge Management, the Program Officer will perform the following duties and responsibilities:

• Implement comprehensive knowledge management initiatives, activities and strategies;
• Follow up on Communities of Practice (COPs) at the Maarifa Center;
• Train and coach Council technical teams and County Officials on knowledge-capturing and sharing and control of knowledge assets;
• In collaboration with the Communication team, identity, package and disseminate case stories and knowledge products that demonstrate best practices and lessons learnt from the Counties in performance of their functions;
• Design and facilitate models that enable institutionalization and mainstreaming of knowledge development, management and sharing;
• Disseminate knowledge internally and externally (within and outside with partners and other stakeholders);
• Monitor the application of shared knowledge to improve service delivery in Counties;
• Regularly convene meetings with Sector colleagues and Sector Knowledge Management Focal Persons to ensure continuous capturing, managing and sharing of critical knowledge in the organization;
• Provide support in the development of tools for assessment and baseline surveys to determine the information needs of various players;
• Test modern Resource Centre products and services for effectiveness, quality, and responsiveness to the Council’s needs e.g. the audio-visual equipment;
• Create avenues for exchange of information, converting data into valuable information and ensuring its accessibility and usage;
• Create, discover, and disseminate information within the Council;
• Maintain library media, books, and related reference materials;
• Process data requests by responding to queries and assisting clients in accessing information tools and resources;
• Participate in the preparation and implementation of the division’s annual work plan and budget;
• Mainstream and implement international and regional obligations, treaties, and agreements related to the division;
• Draft where necessary, sector-specific policies, regulations, strategies, standards, and guidelines;
• Implement Council decisions relating to the division and mandate;
• Implement intergovernmental resolutions relating to the division;
• Organise induction and capacity development initiatives for County Officials;
• Coordinate inter County knowledge sharing and learning on the performance of devolved functions;
• Present division reports and matters to the Senior Knowledge Management Manager;
• Implement management decisions relating to the division; and
• Represent the Council in intergovernmental sector forums of relevance to the division.
• Manage strategic collaborations, linkages, and partnerships for the division; and
• Guide and mentor the division’s interns.
• Track the implementation of approved division annual budgets;
• Utilise and manage the division’s resources prudently;
• Participate in the development of financing agreements related to programmes and projects relevant to the division;
• Resource mobilization for the division; and
• Comply with internal controls in the utilization of budgets by the division’s activities, projects and programs.
• Guide and mentor the assistants and interns.

Minimum Qualifications and Experience:

 Academic and Professional Qualifications

• Bachelor’s degree in any of the following disciplines: Library Studies, Information Science or in a related field from a recognized institution.

Experience

• At least three (3) years experience in public or private sector employment in a reputable organization.

Functional Skills

• Thorough understanding of national goals, policies, and objectives, and ability to relate them to the Council’s mandate.
• Thorough understanding of Devolution as envisioned in the Constitution.
• Understanding of financial and human resource management.
• Good understanding of government policies, regulations, and procedures.
• Understanding in policy development and strategy implementation.
• Stakeholder management.
• Communication skills
• Professionalism

Duration of the Assignment

• The duration of the engagement will be three (3) years renewable for a similar term subject to performance and availability of funds.