Project Officer at Young Women Christian Association

SUPERVISOR:         Project Coordinator
DUTY STATION:       Head Office

MAIN PURPOSE OF THE JOB

To implement the Young Women Christian Association Kenya (YWCA’s) strategic plan within the assigned thematic area.

DUTIES AND RESPONSIBILITIES

• Provide exceptional support to the Project Coordinator in developing annual work plans and monitoring their execution against the project baseline, including activities, deliverables, schedule, and associated costs, and ensure achievement.
• Initiate and participate in developing, implementing and evaluating operational management plans, budgets and business process improvement programs aimed at improving efficiency and effectiveness.
• Prepare technical and financial reports in consultation with Finance and project team members for timely reporting to Management and donors.
• Ensure effective communication and collaboration between Project, Communication and Administrative Teams.
• Support in knowledge product development
• Prepare necessary documentation and execute project sub-agreements, memoranda of understanding, consultancies, ensuring full compliance to establish institutional policies and processes, monitor their implementation, and ensure smooth closure of contracts.
• Contribute towards management of stakeholder expectations; tracking and monitoring of project deliverables, including monitoring of the project variables (cost, effort, scope, etc.) against the project work plans.
• Develop and implement effective and efficient tools for project tracking to monitor and report on all activities.
• Make logistical arrangements for conferences, workshops and seminars.
• Carry out any other duties to reinforce effective and efficient project administration.
• Attend periodic internal meetings and represent YWCA as appropriately delegated, at external meetings.
• Analyze reports, draw conclusions and make presentations that will result in effective decision-making.
• Identify and act to mitigate potential risks within own work area.
• Any other duties that may be assigned from time to time.

JOB SPECIFICATION AND OTHER INFORMATIN RELATED TO THE JOB

Level of Education/Academic qualification

• Bachelor’s degree in Social Sciences from a recognized university or its equivalent

Other Competencies/abilities/skills required

• Project Management skills
• Planning and Organizational skills
• Grants management skills
• Design and delivery of capacity development methodologies skills
• Fundraising skills
• Computer skill
• Strong interpersonal skills
• Strong communication skills
• Report writing skills

Relevant Job experience

• At least Three (3) years post qualification in social science related work in recognized organisations.