Project Support Officer /Project Secretary at Meru University of Science and Technology

About the Project

• Meru University of Science & Technology (MUST) in collaboration with Federal Institute for Materials Research and Testing (BAM) in Germany are implementing a project titled ‘Circular bio-based intelligent organic and oxide engineering ecosystems – From multiple heterogeneous sources to homogeneous high-tech materials supply streams (Circular B-I/O)’. The project is funded by Volkswagen Stiftung foundation. The project seeks to competitively fill the following open position;

Project Support Officer /Project Secretary
Key Duties and Responsibilities

• Manage and maintain schedules, appointments, and calendars.
• Handle incoming correspondence, emails, and phone inquiries.
• Prepare, format, and distribute reports, presentations, and other documents related to the projects.
• Coordinate meetings, workshops, and conferences, including logistics and materials preparation.
• Maintain organized records of institute activities, research data, and administrative files.
• Assist with budget tracking, invoicing, and procurement processes.
• Support recruitment activities, including scheduling interviews and onboarding new staff or interns.
• Liaise with internal teams, external partners, vendors, and stakeholders effectively.
• Ensure compliance with institute policies and procedures.
• Perform general office duties to ensure a smooth workflow.

Key skills/Personal attributes required include:

• Strong analytical, organizational and communication (in English and French both oral and written) skills.
• Highly motivated and independent with strong administrative skills and the ability to work effectively as part of a team.
• Be a person of integrity and a keen eye for details.

Qualifications

• Diploma in Business Administration / Secretarial Studies /Education or equivalent
• Proficiency in French Language will be an added advantage