REQUIRED QUALIFICATIONS
Education and knowledge
- Bachelor’s Degree in a relevant field;
- Diploma in Archives and Records Management; and
- Knowledge of ICT
Experience
- Five (5) years records management experience gained from reputable organizations;
- Good experience in archiving and database management.
Skills
- Good communication and reporting skills;
- Good organization and interpersonal skills;
- Good teamwork skills; and
- Good supervisory skills
Competences
- Professionalism;
- Ethical and integrity; and
- Ability to work under pressure, prioritize and multi-task
Responsibilities
Records Administration
Supervise the Authority’s Records Management Office, filing
- systems, facilities, equipment and tools
- Management of correspondences i.e. receiving, identifying, classifying, indexing, arranging, distribution and storing of records
- Facilitate appropriate access to information
- Guiding all staff in the management of their records and use of the Authority’s records management system
- Ensure the registry is cleaned and fumigated regularly to rid of dust and pests that can destroy files and records
- Ensure timely response to internal and/or external information enquiries
- Manage the delivery and distribution of mail to all stakeholders.
Records Storage Management
- Ensure proper management of archived and closed files, disposal and destruction procedures as provided by the Government Policy and procedures
- Maintain, review and document records systems
- Maintain records safety and access control measures
- Supervise the digitization of the Authority’s records
- Maintain file records using file index and file movement register
- Creating avenues for exchange of information, converting data into valuable information and ensuring its accessibility and usage.
- Develop mechanisms for leveraging on existing knowledge within the Authority
- Dissemination of knowledge and responding to queries on Knowledge Management tools and resources.
- Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools
- Supervise the Records Assistant
If you believe you are the right candidate for the above position and can clearly demonstrate your ability to meet the job requirements given, please submit your application (clearly indicating on the envelope the reference number and position you are applying for) with a detailed CV, stating your position, current remuneration, qualifications, experience, names and addresses of three referees, email and telephone contacts together with copies of your certificates and national identification card by close of business on 28th February 2020 to:
Commissioner of Insurance & Chief Executive Officer
Insurance Regulatory Authority
Zep-Re Place
P.O Box 43505-00100,
Email: [email protected],
Nairobi
IRA is an Equal Opportunity Employer and Persons With Disabilities are encouraged to apply.
Note: only shortlisted candidates will be contacted and canvassing will result in automatic disqualification.
Terms of Offer:
An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the right candidate.
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