Senior Assistant Director Supply Chain Management: DPP 3 at Office of the Director of Public Prosecutions

REQUIREMENTS FOR APPOINTMENT

For appointment to this grade, a candidate must have:

• Served for three (3) years at the level of Assistant Director Supply Chain Management DPP 4 OR in a comparable and relevant position in the Public or Private Sector for a minimum period of three (3) years;
• Bachelor's degree in any of the following disciplines: Procurement and Supply Management, Business Administration, Commerce, Logistics, purchasing and supplies management or its equivalent qualifications from a recognized university;
• Diploma in Supply Chain Management or its approled equivalent from a recognized institution;
• Member of a professional body of Suppll' Chain Management officers' i.e. Kenya Institute of Supplies Management or Chartered Institute of Procurement and Supply and in Good Standing;
• Practicing license from Kenya Institute of Supplies Management or Chartered Institute of Procurement and Supply;
• Master's degree in any of the follou'ing disciplines: Procurement and supply  management, Business Administration, Commerce, tngistics or its equivalent qualifications from a recognized Institution;
• Demonstrated merit and ability as reflected in work pedormance and results; and
• Meet the requirements of Chapter Six ofthe Constitution of Kenya 2010; Integrity, tradership, Honesty, Accountability and Discipline in the service to people

NOTE: Possession of a Strategic Leadership Development course lasting not less than six (6) weeks from a recognized institution will be an added advantage.

DUTIES AND RESPOSIBILITIES

An officer at this level will be responsible directly to the Director of Public Prosecutions professionally and administratively to the Deputy Director of Central Facilitation Services. Specifically, duties and responsibilities at this level will include:

• Coordinating development and implementation of Supply Chain Management strategies, guidelines, policies, procedures systems and manuals in compliance with the statutory requirements;
• Coordinating the implementation of divisional work plans, ODPP annual Procurement and Asset Disposal Plans, budget preparation, performance management and quality assurance in the supplies management function;
• Providing technical guidance on procurement best practices to the Accounting Officer on matters pertaining Supply Chain Management functions;
• Coordinating negotiations pertaining Supply Chain Management for the ODPP as required by the Public Procurement and Asset Disposal Act, and Public Procurement and Asset Disposal Regulations and other laws; Maintaining and safeguarding financial instruments of tender security, performance security and bank guarantees issued by supplier's/service providers and monitor their applications;
• Assessing and mitigating supply chain, strategic and operational risk by ensuring appropriate internal controls are put in place in ODPP;
• Coordinating the development, implementation, management and maintenance of modern asset inventory management techniques and approaches through continuous update of ODPP Asset register;
• Coordinating the development and maintenance of an updated list of registered suppliers for the ODPP and coordinating the training of suppliers of special Groups on interpretation of budget and the Public Procurement laws;
• Coordinating preparation, publishing and distribution of procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
• Approving ODPP annual Procurement and Asset Disposal Plan and requisitions in the system by ensuring the items are aligned to provided budget allocations;
• Coordinating development and implementation of modern inventory management techniques and approaches;
• Coordinating the uploading of tenders, expression of interest and any other relevant information to the Public Procurement Information Portal (PPP) and in the ODPP's website;
• CoordinatinS responses to clarifications on issues raised by bidders and issue addendums and any amendments to tender documents;
• Coordinating monthly review of reports on contract status, invoice status and stock taking and advise appropriately;
• Coordinating the preparation and submission of reports on the implementation of the ODPP's annual Procurement Plan to the National Treasury and Public Procurement Regulatory Authority (PPRA) ;
• Coordinating the performance management within the division in liaison with Human Resource Management Division;
• Coaching, mentorship, training and development of staff in the division; and
• Providing technical input in executive, internal, and external committees to support the implementation of ODPP mandate.