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  • Posted: Jul 7, 2025
    Deadline: Jul 18, 2025
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  • Alupe University College (AUC), which is a Constituent College of Moi University, is one of the newest University Colleges in the Country. It was established through the Alupe Legal Order Gazette Notice No 163 of 24th July 2015. Its Council was constituted vide special gazette notice No.136 of 7th November 2016. It was started following a request by the...
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    Senior Clerical Officer

    Minimum Qualification and Experience
    For appointment to this grade, a candidate must have:

    • Must have three (3) years relevant experience as a Clerk in a busy central registry or in a comparable position;
    • Must have a Bachelor’s Degree in Archives and Records Management or related field;
    • Proficiency in computer applications; and
    • Demonstrated merit and ability as reflected in work performance and results.

    Duties and Responsibilities at this level will entail: -

    • Formulate classification scheme for records as per ISO procedures through interpretation of work instruction in line with records management policies;
    • Coordinate information flow by establishing tracking system to ensure accurate location of records at all times;
    • Establish and maintains active, continuing programme for the economical and efficient management of the records of the university by maintaining and updating departmental correspondence files and personnel records;
    • Facilitate adherence of the retention and disposal schedule used in the University for the Records Control;
    • Appraise records periodically to weed out the ephemerals to ensure preservation, filling and accessibility of records in the university;
    • Coordinate office supplies and maintenance of office equipment by monitoring housekeeping, office arrangement and stock control in the department;
    • Receive and route incoming correspondence by organizing filing systems and coordination of file circulation; and
    • Dispatch of the outgoing correspondence in the university.

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    Method of Application

    Applications should be accompanied by an application Letter, a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or valid Passport, testimonials, e-mail addresses, telephone contacts and any other relevant supporting documents.
    Applicants if shortlisted must show up to date and valid evidence of compliance with provisions of Chapter 6 of the constitution of Kenya, with specific reference to clearance by the following bodies.

    • Kenya Revenue Authority;
    • Higher Education Loans Board;
    • Ethics and Anti-Corruption Commission;
    • Directorate of Criminal Investigation (Certificate of Good Conduct);
    • Registered Credit Reference Bureau

    Applicants should also provide names, telephone numbers and contact addresses of three (3) referees and request their referees to send their confidential reports to [email protected] or addressed to the undersigned to be received on or before 18th July, 2025.

    Five hard copies should be sent by post or hand delivery to the Administration Registry at the Assistant Registrar (Human Resource and Administration) office and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated, should be sent to [email protected].

    Applications should be addressed to the undersigned to be received on or before 18th July, 2025 by 5:00 p.m.

    Deputy Vice Chancellor (Administration, Finance and Development)
    Alupe University
    P.O. Box 845-50400 BUSIA (KENYA)

    Applicants with foreign earned qualifications should have their certificates certified by the Commission for University Education (CUE).

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