Senior Officer- Project Management at Jubilee Insurance

Job Ref. No. JHL022

Role Purpose

The role holder will be responsible for maintaining the defined project management systems and standards to ensure the successful delivery of projects undertaken by Jubilee Holdings Ltd through effective facilitation, monitoring, and reporting on ongoing projects. He/ She shall contribute to the achievement of the overall business strategy by providing project leadership as project manager for assigned regional projects, assistance, and guidance to project coordinators for entity specific projects and teams on the best use of project management tools and approaches throughout the project lifecycle to increase their effectiveness, efficiency and minimize the risk of project failure. The job holder shall also be responsible for project governance to ensure the set procedures and policies are adhered to for effective delivery of assigned projects.

Main Responsibilities
Strategy

• Contributes to the formulation of project business cases and facilitating approval in line with the strategic goals and objectives of Jubilee Holdings Ltd.
• Track and report on project portfolio performance, providing a real-time, comprehensive, and prioritized view of all assigned projects.
• Monitor Project overhead and capital expenses to ensure achievement of cost efficiency and acting to correct any adverse variances.
• Provide leadership as Project Manager for assigned projects and moderate all project meetings to ensure the agenda is objective towards achieving seamless delivery of the project.
• Ensures familiarity and compliance with all Jubilee Insurance policies and processes at all stages of the project lifecycle.

Operational

• Implement governance and project management standards across the assigned projects portfolio, including tracking, monitoring, and updating the status of program deliverables.
• Prepare project reports and distribute periodic project portfolio level reports to the relevant stakeholders both at project level and management level.
• Facilitate and/or contribute to post implementation reviews, identify lessons learned and manage program-level lessons learned repository, including dissemination of lessons learned to project teams.
• Develop, actively monitor and track project schedules, risk, and issues, providing regular updates to key stakeholders to maintain focus on key risks and issues and ensure timely intervention with appropriate mitigations.
• Co-ordinate and contribute to assurance and quality review processes relating to assigned projects through the company audit and compliance functions.
• Support implementation of the quality strategy, including any processes and templates, across all assigned projects and coordinate quality activities to meet quality objectives.
• Manage the portfolio-level benefits register, ensuring that all benefits are planned, monitored and benefits realization is tracked on assigned projects.
• Manage the central information repository for all assigned projects ensuring all project documentations are complete and up to date.
• Be the single point of truth on all project information on assigned projects.
• Provide administrative coordination support to individual project teams as required to ensure that project targets are achieved including facilitating effective change management.
• Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete.
• Assist and advise project owners, other project managers / coordinators, and teams on the best use of project management disciplines, tools and approaches within a fast-paced, high-tech environment.
• Develop positive relationships with project owners, other project managers, and teams to enable the Project Management Office to provide support including facilitation, tracking, and reporting on projects, and training.
• Support change management efforts by advising on interventions and adjustments based on emerging business or technical opportunities and challenges from the project.

Corporate Governance

• Responsible for the implementation of the project methodology incorporating structures, standards, processes, documentation, and reporting which fits the needs of the project and puts emphasis on the 4 project constraints: Time, Quality, Budget & Scope.
• Managing processes supporting the project steering committee, streamlining communications to project owners and project sponsors, and empowering the committee to engage in meaningful and efficient discussions of priorities and resource availability.
• Act as an advocate for best practices in project management and ensuring adherence to project discipline.

Leadership & Culture

• Building the team capabilities and ensuring adequate succession planning within the department
• Fostering a corporate culture that promotes ethical practices and good corporate citizenship while maintaining a conducive work environment.
• Collaborate with cross-functional teams to develop initiatives that promote a positive and inclusive company culture.
• Individualized Development Planning: Create personalized development plans that align with your career aspirations and the organization's objectives.
• Share lessons learned and best practices across programs, building relationships with stakeholders.
• Support capacity building efforts through coaching and mentoring project members on project management best practices for optimal delivery in projects.
• Assist and contribute to development and continuous improvement of the Project Management Office framework based on industry growth and new trends.

Key Competencies

• Demonstrated capability for problem solving, decision making and sound judgment.
• Excellent oral and written communication skills as well as excellent presentation skills
• Ability to conduct presentations comfortably to large groups and communicate effectively.
• Strong relationship building, team building and interpersonal skills.
• Demonstrated skill at managing stakeholder groups and balancing diplomacy and tact with assertiveness.
• Innovative in application of best practices as an excellence champion.

Qualifications

• Bachelor’s degree in a Business / IT or related discipline
• Experienced user of MS Office toolset (Project, Word, Excel, PowerPoint, and Visio)
• Relevant Project management certification – PMP / PRINCE 2 (Practitioner / Agile levels)
• Change management certification an added advantage.
• Proficient user of MS Project or other relevant project management software.
• Technical business analysis, process analysis and data analysis.

Relevant Experience

• At least 5+ years of experience in a similar role mainly in the financial sector.