Job Specifications
The functions of the Records Management Officer shall be to:
- Collaborating with the Principal Records Management Officer in the development and implementation of records management policies and procedures;
- Collaborating with Divisional staff to identify and assess records management needs;
- Providing training and support to staff on records management best practices;
- Contributing to the design and maintenance of the institution's records management system;
- Conducting regular reviews of records to ensure compliance with established policies and standards;
- Collaborating with the Principal Records Management Officer in the disposal process of obsolete records, ensuring adherence to legal and regulatory requirements;
- Supporting the digitization process for records, ensuring accuracy, accessibility, and security of electronic records;
- Conducting audits and assessments to monitor compliance with records management practices;
- Acting as a point of contact for staff inquiries related to records management; and
- Collaborating with the Principal Records Management Officer in preparing reports and presentations on records management activities.
Person Specifications
For appointment to this grade, a candidate must have
- Bachelors Degree in Records Management, Information Management, Information Science Library Science, or its equivalent from a recognized Institution;
- A minimum of six (6) years relevant work experience, three (3) of which should have been at the level Records Management Officer I or its equivalent;
- Proficiency in computer applications; and
- Fulfil the requirements of Chapter Six of the Constitution.
Key Competencies and Skills
The following additional core competencies and skills will be required for the positioni. Organizational skills.
- Public Relations skills.
- Communication skills.
- Interpersonal skills.
Interested and eligible candidates are urged to access the detailed job descriptions by visiting our website: www.cle.or.ke under careers and clicking on the link https://cle.or.ke/careers/
Applicants should follow the following steps for application to be considered complete:
Email soft copies of the Cover letter, CV, Certificates, and any other documents supporting their qualification to [email protected] with the job title and reference number as the email subject for the job applied.
SECRETARY/CHIEF EXECUTIVE OFFICER (CEO) - Fill out the employment application form and email it along with a detailed Curriculum Vitae, academic and professional certificates, transcripts, testimonials, ID any other supporting documents to [email protected]
A link will be auto-sent to the applicants' email to further complete the employment application form.
Applicants must complete both steps for their application to be deemed complete, hard copy applications will not be accepted.
Successful candidates MUST be of the highest ethical standards, integrity, and professionalism and comply with the requirements of Chapter Six (6) of the Constitution of Kenya.
Please note that:-
- Due to the high number of anticipated applications, it will not be possible for the Council of Legal Education to respond to each application. Only shortlisted and successful
- candidates will be contacted.
- Canvassing in any form and giving false information will lead to automatic disqualification.
- The Council of Legal Education is an equal-opportunity employer. Qualified Women and Persons Living with Disabilities and persons from marginalized communities are encouraged to apply and clearly state that they are women and/or have disabilities and are marginalized.
- All applications must be received by Monday, 4th March 2024 at 1700hrs (East African Time).
SECRETARY/CHIEF EXECUTIVE OFFICER
COUNCIL OF LEGAL EDUCATION
P. O. BOX 829 - 00502
KAREN, NAIROBI.
Send your application to
[email protected]
Gmail
Yahoomail