Vacancies at Aga Khan University Hospital

Job Summary

To deliver and maintain an effective information service appropriate to the needs of all library users.

Responsibilities

• Provide front-line library & information services.
• Support library users in reference services; develop and maintain libguides with relevant links to information sources of specific subjects.
• Support library users in retrieving information resources both in print and electronic formats and facilitate access to bibliographic and full-text databases.
• Receive, process and catalogue books and periodicals.
• Maintain and update bibliographic details in the library management system and update other library databases, including the digital repository.
• Train library users in class or in person how to access and use both print and online library resources.
• Shelve books and maintain shelf reading for easy location of resources.
• Support reader services by registering library users and maintaining their records and user statistics.
• Identify and facilitate the acquisition of relevant books and electronic resources.
• Regular support reconciliation of electronic payments relating to reprographic service charges and fines and collate this with the finance office.

Requirements

• Master's degree in Information Science or related field.
• Bachelor’s degree in Library & Information Science or equivalent in a related field.
• 2-3 years’ experience working in an academic Library.
• Experience in scholarly publishing with at least one publication in a peer reviewed journal.
• Good IT skills, including familiarity with Microsoft Office & the internet.
• Sound knowledge of library management systems and a range of library procedures.
• Knowledge and skills in supporting research in Evidence-Based Practice and Systematic reviews.

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Job Summary

To support the copyright office and digital scholarship centre by assisting in the clearance of published materials and providing digital media services to further AKU's teaching and research objectives.

 Responsibilities

• Manage copyright permission processes including seeking direct permissions from copyright holders or publishers
• Filing relevant clearance records as and when clearance permissions are received.
• Interpret and organize clearance permissions information.
• Update the digital repository
• Support the copyright office in creating training and teaching materials.
• Support the Copyright and Digital Scholarship Centre Office with all relevant administrative duties as required.
• Support the library department in offering circulation and customer services.
• Provide Photography and videography services.
• Produce graphic designs for various AKU publications, newsletters, and other promotional materials.
• Update and maintain the inventory of the multimedia equipment.
• Support faculty and students in blended learning, and other learning technologies.
• Support ICT needs of the library users.

Requirements

• A bachelor’s degree in library and information science or equivalent in a related field.
• At least one year experience working in an academic Library on copyright clearance.
• Experience in reviewing and editing large and complex documents.
• Experience in digital media technology.
• Proven experience in reviewing databases and data input.
• Familiarity with metadata standards and best practices for digital repositories and digital media services.
• Excellent attention to detail and an interest in rights, publication and ownership.

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Job Summary

• To provide efficient administrative support services to the Chair, Vice-Chair, Program Director and Faculty and manage the entire Department of Anaesthesia by assisting in general administrative activities as and when required.

Responsibilities

• Manage the day-to-day running of activities/calendar for the Chair and Vice Chair.
• Coordinate Chair and Vice Chair’s travel and accommodation and ensure transportation is provided.
• Ensure appraisal reviews are completed for both full-time, private and administrative staff.
• Liaise with HR for recruitment and onboarding of new staff, annual/conference leave and training of faculty and staff.
• Communicate written and verbal matters appropriately by receiving and arranging essential mail in order of priority for action and process responses.
• Communicate written and verbal matters appropriately, checking deadlines on incoming requests and putting preliminary work in place.
• Provide Academic Support to Faculty by organizing, coordinating and collaborating all activities and functions of the associated faculty members.
• Participate in the organization of seminars, workshops, retreats, and training sessions and perform a supporting role during the sessions.
• Ensure approval and follow-up training forms for faculty before submission.
• Arrange for travel and accommodation (both local and international) by liaising with the travel and housing department.
• Ensure regular fuel/entertainment and other expenses according to Chair’s entitlement are claimed and reimbursement received.
• Routinely re-order department supplies.
• Ensure a weekly supply of food and beverage and office supplies as per the needs of the department.
• Complete any other duties assigned by both Chair and Vice Chairperson.

 Requirements

Applicants should

• Diploma or bachelor’s degree in business and office management
• Diploma in Secretarial Studies