Vacancies at Amref Kenya

JOB PURPOSE

Under the leadership and guidance of the Project Manager, the Project Officer will be responsible for ensuring that project activities are fully implemented through provision of technical support and mentorship in accordance with Amref rules and regulations and donor requirements. This is a field-based assignment with travel to Nairobi as required.

DUTIES AND RESPONSIBILITIES

Project coordination & implementation

• Co-ordinate and participate in design, planning and implementation of project activities in the county.
• Participate in preparation of annual work plans and progress monthly, quarterly and annual reports relating to the project reports as per donor and organizational requirements.
• Work with the Ministry of health and stakeholders to ensure highquality project implementation while nurturing their talent and career growth
• Provide operational assistance to the project team to ensure smooth continuity of project activities
• Develop capacity of HRH and county leadership to implement, monitor and report on the project progress through provision of technical advice and mentorship.
• Financial management Support project implementation by taking activity advance, travel imprests and ensuring implementation as per the budget
• Support project work plan implementation for a healthy financial standing with acceptable financial performance and burn rate
• Ensure timely surrender of field activity advances and compliance to financial SOPs and protocols

Monitoring, reporting and Evaluation

• Support project M&E activities including report writing and uploading programme data on AIMs
• Assist in preparation and tracking of quarterly and annual budgets, and work plans
• Write project reports (monthly, quarterly and annually) as required by the donor and the organization Upload project data in AIMS on a monthly basis as required
• Provide day-to-day program updates and status reports as needed
• Support in the preparation of work plans, budgets, M&E plans and performance frameworks for the project

Documentation and Knowledge management

• Document and disseminate best practices and lessons learnt locally and internationally to influence policy and action.
• Prepare technical monthly, quarterly, annual and ad hoc reports relating to the project as per donor requirements as well as for internal purposes.

REQUIRED QUALIFICATIONS
Education and Professional Qualifications

•  The ideal candidate should have a first degree in Social sciences, Public Health or related field.
•  Demonstrated expertise in the design and development of capacity enhancing programmes.
•  In depth knowledge of capacity development approaches and methodologies
•  Knowledge in human resources for health (HRH) development, adult learning methodologies and leveraging technology for learning.

Required Experience

•  At least three (3) years relevant work experience in a busy donor funded program with focus on health programming preferably community/public health or health development programmes.
•  Hands on experience in project coordination monitoring, reporting and documentation.
•  Demonstrated experience and knowledge in establishing systems and overseeing programme from start-up under limited time constraints.
•  Hands on experience in project development, proposal writing and grant management.

Knowledge, Skills and Competencies

•  Good interpersonal skills
•  Excellent communication skills
•  ICT proficient
•  Ability to work under minimal supervision
•  Facilitation & Presentation Skills
•  Commitment, Flexibility and ability to multi-task under pressure
•  Self-confidence
•  A team player
•  Integrity

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JOB PURPOSE

To work collaboratively with the project team on specific short- and long-term assignments. S/he will oversee tasks delegated by the Project Manager, Project Officers, coordinate with the project team and stakeholders and ensure that the work assigned is moving forward on time and on budget. S/he is highly organized, adaptable, and able to prioritize tasks while working independently. S/he is responsible for the day-to-day general administration of the Project Field Office, assisting the Project Manager and providing general administrative support to the project team

DUTIES AND RESPONSIBILITIES
Coordination and Administration

• Organize and monitor meeting schedules for the Project Team
• Plan and organize team activities on a need’s basis
• Track and see that reporting deadlines, responses to emails, etc are met
• Raise PRs and follow through to LPOs and payment
• Set up and manage (virtual) meetings and sessions including provision of meeting links, sending out reminders, etc
• Provide regular updates verbally and in written form to Management
• Provide day-to-day administrative support, including Human resources, Procurement and Finance as may be required
• Assist in the follow up for facilities, services, maintenance.
• Keep abreast with all organizational changes and business developments.
• Manage the induction of project staff
• Manage the project assets inventory

Client and User Engagement and Support

• Follow up on conclusion of client and vendor agreements, including signing of the agreements and follow up of payments (to and from Amref)
• Respond to client and user queries according to the set Service Level Agreements (SLAs), clarifying desired information
• Resolves problems by clarifying issues; researching and Exploring answers and alternative solutions; implementing solutions; escalating unresolved problems
• Maintains call center database by entering information
• Follow up non-performing learners on the digital learning platforms to seek ways to support them and increase completion rates
• Administer client feedback tools and summarize the findings to inform continuous improvement efforts

Reporting

• Assist in ensuring issues reported are logged and responded to within acceptable durations
• Generate and package client/user reports from the learning platform according to user/client needs
• Maintain a continuous improvement opportunities log based on feedback from the various reports and flag them for action on a regular basis
• Training Assist in training clients, stakeholders and members of staff in the use of the digital learning tools

Marketing and Communications

• Draft marketing materials for creating awareness about the project
• Track information of the ICD website and flag areas that need updating
• Follow up with Project teams to identify information and stories that can be uploaded to the website and to social media platforms Office Support Perform work related errands as requested such as going to the bank

Information Management

• Assist in filing and storage of documents both electronic and hard copies
• Create and maintain an assets inventory for the Project team

REQUIRED QUALIFICATIONS
Education and Professional Qualifications

•  Bachelor’s degree in communications, business administration, social sciences or related field
•  Knowledge of modern office procedures
•  Ability to format reports and manipulate data using spreadsheets

Required Experience

•  At least 3 years’ relevant experience
•  Office management in a busy office environment

Knowledge, Skills and Competencies

•  Excellent written and verbal communication.
•  Fluency in speaking, reading and writing in English. Knowledge of French would be an added advantage
•  Proficient in MS Office.
•  Ability to prioritize and multi-task.
•  Ability to exercise confidentiality, tact and discretion when dealing with diverse groups of people.
•  Excellent organizational and multitasking abilities.
•  A team player with leadership skills
•  Professional and analytical approach to office administration.
•  Creative problem solving within the framework of set corporate policies and procedures
•  Ability to make timely and well-considered decisions based on corporate policies

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JOB PURPOSE

To provide safe and reliable transportation service to the assigned Programme/Project/Unit.

DUTIES AND RESPONSIBILITIES

•  Driving assigned vehicle while ferrying staff or assets on official work
•  Ensure timeliness and safety
•  Assumes responsibility for care and maintenance of vehicle.
•  Ensuring that the assigned vehicle is well serviced and in good mechanical order
•  Assists passengers in getting in and out of vehicles, and other courtesies.
•  Safeguard safety of vehicle contents
•  Maintain up to date and accurate reports of work ticket
•  Maintaining cleanliness of assigned vehicles
•  Report accidents and incidents involving the vehicle.

REQUIRED QUALIFICATIONS
Education and Professional Qualifications

•  Basic Mechanical and First Aid certificate/training are essential.
•  Must have a minimum of ‘O’ level education.

Required Experience

•  At least three (3) years’ experience in driving with a clean driving license and a certificate of good conduct.

Knowledge, Skills and Competencies

•  Knowledge of basic automotive maintenance procedures.
•  Working knowledge of the rules and regulations involved in the safe and efficient operation of automotive equipment.
•  Basic computer knowledge
•  Good communication skills, both verbal and written, in English and Kiswahili.
•  Remarkable interpersonal skills
•  Flexibility and ability to work under minimal supervision.
•  High level of honesty, integrity and confidentiality
•  Ability to effectively and patiently deal with others.
•  Ability to understand and follow oral and written instructions.
•  Capable of collaborating effectively within a team