Vacancies at Boma Projects

RESPONSIBILITIES

• Oversee and coordinate implementation of programme activities by Mentors including grant distributions, trainings, with support from the Program Manager.
• Target and identify eligible households for the REAP – LIFT Programme through Participatory methodologies and adapted participants targeting tools (including sustainable business screening and guideline) based on the set criteria.
• Orient Locational Committees members in the REAP – LIFT Programme locations andcollaborate with them on targeting and implementation.
• Facilitate formation of the business groups and support community-based market assessments/or boot camps activities during business idea generation and incubation process to help the program participants identify viable and feasible green /environmental neutral businesses opportunities to run.
• Support market linkages by collaborating with the Markets and Linkages Officer, including value chain development for REAP – LIFT Programme businesses, the registration of savings groups with social services and linking REAP – LIFT businesses to markets, financial institutions, among others.
• Facilitate business groups to form savings associations that meet monthly to deposit savings which will enable members and village residents access credit for long term business growth.
• Train women on various business skills, green entrepreneurship, climate change adaptation and climate-smart technologies.
• Assist in the overall recruitment process as guided by the People Department for mentor positions.
• Assist in conducting new staff onboarding, working closely with the People Department and various departmental heads/representatives.
• Assists the People Department and Training Department in identifying training needs of mentors who are his/her direct reportees.
• Support in conducting exit interviews when called upon and assist in managing the exit process/offboarding including employee clearance for respective mentors.

QUALIFICATIONS

• Degree or Diploma in Community Development, Social Sciences, Business Management, Project Management or any other relevant field from a recognized institution
• A minimum of three (3) years of experience for Degree holders and at least 5 years of relevant experience (in a similar role in the Northern Kenya) for the Diploma holders.
• Demonstrable ability to coordinate field activities.
• Excellent people management skills.
• Proven competency/experience in data collection and basic analysis.
• Possession of self-drive; able to work with minimal supervision.
• Good report writing and computer skills.
• Fluent in English, Kiswahili, and the local dialects of the Counties of support.

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RESPONSIBILITIES

Administration Responsibilities

• Responsible for the safety, look and feel of the office including office maintenance/repairs.
• Manages all office supplies and stationery at the Cluster Office.
• Manages all front office services at the Cluster Office.
• Assign/allocate office sitting and working spaces to staff at Cluster Office.
• Responsible for allocation of vehicles to program teams for field travel and follow ups.
• Manages all logistics for the programs including drivers’ schedules, vehicle repairs and services
• Maintain car fuel logs, maintenance and service schedules for all vehicles and motorbikes for the Cluster Office.
• Responsible for ensuring that BOMA cars allocated at the Cluster Office are parked by stipulated time.
• Ensure safety and security of BOMA assets in the Cluster Office and the field.
• Manages and controls petty cash at the Cluster Office.
• Responsible for cash reconciliation and replenishment at the Cluster Office.
• Support budgeting procedures at the Cluster office level.
• Organize travel arrangements for staff within the Cluster office and visiting teams by making necessary bookings.
• Receive and review payment documents submitted at the Cluster office for transmission to Head Office for payment.

Procurement Responsibilities

• Responsible for procurement matters within the assigned office cluster collaborating closely with the Procurement and Logistics Manager
• Maintain supplier’s database, contracts, contacts at the Cluster Office Level
• Assist the Head Office procurement team during prequalification of service providers.
• Occasionally review procurement opportunities available at the Cluster level and advice the Procurement and Logistics Manager to ensure value for money.
• Assist in compiling bid analysis for the procurement committee.
• Responsible for submission of procurement documents for payment from the Cluster Office.
• Maintain records and file Requisition and Local Purchase Order.
   

People (HR) Responsibilities

• Responsible for regularly processing of leave applications and updating the leave register for your Cluster office and forwarding the same to the People and Culture Manager for filing
• Receives documentation for new staff/joiners in your Cluster office and ensure it is processed within the set timelines. The same documentation to be sent to the People Operations Assistant.
• Ensure the new staff in your office are onboarded properly by ensuring the staff are properly set up in terms of work tools, e-mails etc.
• Maintaining and updating employee records on soft copies for the staff in your cluster office while maintaining an accurate and updated employee register.
• Support in conducting exit interviews when called upon and assist in managing the exit process/offboarding including employee clearance.
• Assists in the overall recruitment process as guided by the People Operations Coordinator e.g. contacting candidates when recruiting staff at the Cluster office.

QUALIFICATIONS

• At least a Bachelor’s degree in International Development, Business Administration/Management or a related field required from a recognized institution.
• Minimum at least three (3) years in administration experience in a busy organization in Northern Kenya preferably Marsabit.
• Excellence interpersonal, oral and written communication and negotiation skills, including expert command of English grammar and AP style.
• Strong planning and organizational skills.
• Excellent computer skills in Word, Excel, PowerPoint, internet, remote conferencing applications.