Logistics and Shipping Associate at United Nations Office for Project Services (UNOPS)

Functional Responsibilities

• Support Hub Procurement function with the required logistics activities and associated process,
• Provision of reliable logistics support and asset management
• Management of transport and technical services
• Management of Generator Maintenance
• Support to knowledge building and knowledge sharing
• Confidentially managing, filing and organizing logistics documentation in accordance with UNOPS processes and procedures,
• Support Hub Procurement function with the required logistics activities and associated process,
• Confidentially managing, filing and organizing logistics documentation in accordance with UNOPS processes and procedures,
• Following up with the contracted shipping agencies and freight forwarders (3rd party logistics services providers) and ensuring the accuracy of necessary documentation, but not limited to Bill of lading, Pro1B e.t.c. as required,
• Organize for transportation of purchased goods,
• Identify and address any barriers that might impact on efficiency of the logistics activities that support the projects,
• Administer contract performance, including delivery, receipt, warranty, damages and insurance,
• Reconcile and resolve any value discrepancies
• Review and approve shipment and documents from suppliers according to agreed INCOTERMS
• Arrange, track and keep trace of all inbound courier whenever required
• Maintain and develop the relationship with existing freight forwarders with main focus on flawless and swift transport keeping a tight control on timely delivery
• All other duties that might be assigned from time to time by the supervisor,
• Following up with the contracted shipping agencies and freight forwarders (3rd party logistics services providers) and ensuring the accuracy of necessary documentation, but not limited to Bill of lading, Pro1B e.tc. as required,
• All other duties that might be assigned from time to time by the supervisor,

Impact of Results

The key results have an impact on the execution of the logistics, transport and technical services in terms of timeliness, cost-effectiveness and quality of work completed. Accurate data entry, presentation of information and client-oriented approach enhances UNOPS capability as an efficient and first-class service provider.

Competencies

UNOPS Key Competencies

• Integrity and Inclusion
• Leading self and others
• Partnering
• Results Orientation
• Agility
• Solution Focused
• Effective Communication

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of routine financial, administrative and procurement tasks Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
• Ability to perform work of confidential nature, handle a large volume of work and meet deadlines
• Good knowledge of UNOPS procurement and financial rules and regulations
• Strong IT skills

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure

Required skills

• INCO Terms 2000/2010 ( 2 years)
• Inventory Control ( 1 year)
• Inspection ( 2 years)
• Import/Export ( 1 year)
• Reporting ( 2 years)
• Warehouse management (1 year)
• Procurement Policies ( 2 years)
• MS Office ( 3 years)

Education

Minimum Qualification

• Secondary education is required. Technical Diploma in Procurement or Supply Chain management, Logistics, Finance or a Bachelor’s Degree qualification is an added advantage.

Experience

• Six (6) years working experience in logistics related activities is required,
• Knowledge of freight forwarding and customs clearance activities is an asset.
• Vast knowledge of customs documentations is an added advantage.
• Knowledge of Procurement processes and procedures is required.
• Knowledge of UNOPS operating systems will be a distinct advantage,
• Computer Literacy in all MS Packages is required.
• Valid driver’s license is an added advantage.