Administration Officer at World Wide Fund for Nature (WWF) Kenya

Reporting to the Shared Services Centre Manager the Administration Officer will work towards ensuring efficient operations.

Admin Job Responsibilities

• Execute Shared Service Centre administrative services on behalf of the business units as per set policies, standards, and service level agreement.
• Facilitate staff local and international travel and support protocol facilitation.
• Manage WWF-Kenya’s facilities including general maintenance, management of external contractors, and implementation of planned and on-going repairs of general works.
• Generate initial purchase requisitions for the relevant SSC function.
• People management of the Office Assistants, and Drivers while building their capacities.
• Direct and plan essential central services such as reception activities, cleaning, catering, and waste disposal and recycling.
• Support the SSC team to deliver effective and efficient service to client units.
• Maintain records of daily visits in the log book and sorts deliverable items in accordance to delivery route in order to ensure efficiency.
• Assist in the preparation of tender documents and logging documentation throughout relevant stages of the procurement process.
• Monitor all visitors to the office; provide assistance to visitors by providing directions and accurate information related to WWF-Kenya.
• Carry out periodic controls to ensure that the filing systems are properly used and that documents are regularly filed and easily accessible.
• Develop and maintain an archive policy for the office based on contractual and legal requirements.
• Support the field offices to manage their administrative tasks.

Qualifications for the Admin Job

• Bachelor’s Degree in Business related disciplines or equivalent;
• 3 years relevant experience in similar employment.
• Strong leadership, people, organizational and administrative skills;
• Highly analytical and interpretative problem solving.
• High level of integrity
• Computer literacy and MS skills