Office Assistant/Finance Assistant at Abt Associates

Responsibilities for the Office Assistant/Finance Assistant Job

• Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
• Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
• Coordinating air travel, taxi and office transport for staff
• Overseeing day-to-day office administrative functions
• Greet, advise, and escort guests.
• Assist in procurement, storing and distribution of office supplies.
• Ensure timely settlement of office bills.
• Make logistical arrangements for project staff traveling outside their region or for international visitors.
• Prepare and send pouches to counties as needed.
• Performing any other duties as assigned by the supervisor.

Qualifications for the Office Assistant/Finance Assistant Job

• Diploma or Bachelor’s Degree in Finance, Procurement, Management, Business, or other relevant field.
• Prior experience in office administration.
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills.
• Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
• Fluency in English.
• 1 year of experience and high school diploma OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.