Receptionist Administration at People FOCO

Job Responsibilities

• Greet clients and visitors and respond to visitors’ inquiries.
• Answer and transfer incoming calls on a multi-line telephone system.
• Maintain and schedule conference rooms.
• Ensure the waiting area is clean all the time
• Transfer calls to appropriate offices, and taking down messages.
• Greet visitors and clients as they walk into the office.
• Sort incoming mails, as well as in processing outgoing mails.
• Responsible for keeping record of appearances in court and for scheduling meetings.
• Keep calendars and record of supplies inventory for the office.
• Perform data entry and general administrative tasks, such as scanning and filing of documents.
• Serve refreshments at meetings.
• Provide support to paralegals, the office manager, and other staff, for the smooth operation of the office.

Qualifications

• Degree/Diploma in Business Management
• At least 2 years of similar experience in a law firm
• Must be presentable
• Must good interpersonal and communication skills
• Excellent customer service skills