Supervisor: Country Finance and Administration Manager
No Required: 2 (1 Migori and 1 Homabay)
Overall Purpose: The major purpose is to support the Country Finance and Administration Manager in collecting the required information from county sites for processing payment of sub-county spraying staff in addition to observing proper accounting procedures, systems and internal controls in Sub-county field stations.
Responsibilities:
- Assist in developing a database of all field staff involved in the county spraying
- Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
- Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers, etc.
- Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in the payroll process.
- Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
- Organize the financial document filing system for the county.
- Ensure payments are processed in a timely manner as per the payment schedule
- Communicate with finance clerks via email and phone to ensure information required for payments is captured and processed correctly
- Research and resolve any payroll or vendor payment issues
- Data entry on payroll and vendor registry
- Provide high level of customer service to all staff and external vendors of the organization
- Maintain strict confidentiality as it relates to all information.
- Aid in generating ad hoc reports from multiple financial systems
- Assist in verifying and processing of payments
- Perform other ad hoc projects duties as assigned by supervisor
Required minimum qualifications, skills and abilities
- Training in accounting/finance or its equivalent preferably CPA (K)
- Additional 1 year experience working as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
- Proficiency in English and Kiswahili.
- Knowledge of payroll processing and reporting
- Excellent levels of numeracy and computer literacy
- High accuracy and productivity
- Strong organizational skills
- Financial services operations or administrative experience a plus
- Must have the ability to multi-task
- Working knowledge of Microsoft Outlook, Word and Excel
- Strong presentation and facilitation skills
- Ability to use spreadsheets and other accounting software
- Strong interpersonal skills and ability to work in a team
Interested candidates are encouraged to send a cover letter and updated CV to [email protected] with the title of the position being applied for in the e-mail subject line e.g. “Environmental Compliance Assistant” and specify the location/ward preferred by COB Wednesday, September 12th, 2018.
Please note that where there are multiple duty locations indicated for a position advertised above, the candidate is encouraged to state the most preferred duty location in the subject line as well.
Only shortlisted candidates will be contacted.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies. Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.
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