Accounts Assistant Officer- IPICC Secretariat at Kenya National Commission on Human Rights (KNCHR)

Job Purpose

This position is responsible for supporting the Intersex Persons Implementation Coordination Committee (IPICC) in the coordination finance related accounting to strengthen the prioritized strategies and plans for the implementation of the recommendations of the task force on policy, legal, institutional and administrative reforms regarding Intersex Persons in Kenya. The position also supports provision of accounting support to the Finance and Accounts Division in the preparation of the various finance reports, accounts and reconciliation in compliance with Public Finance Accounts Standards and the achievements of objectives of the Finance and Accounts Division.

Duties and Responsibilities

• Support tracking of the accounts and utilization of the IPICC grant and relevant reporting.
• Prepare suppliers payment vouchers and forward them for approval to prompt timely pay outs on good and services consumed by the commission
• Maintain an updated creditors’ schedule and supplier database to stay ahead of outstanding debts payable to the commission vendors
• Key in expenses against the specific budget lines to keep track of fund balances to avoid over expenditure on approved budgets
• Carry out bank agent duties inclusive of cash withdrawals, negotiation for better exchange rates, request for bank statements and other such assignments to support the commission’s transactions
• Liaise with regional officers to provide technical support on accounts and finance to mitigate audit queries and mishaps that can interrupt the field office functions
• Verify the suppliers’ payment documentation for completeness, accuracy and authorization to ascertain payouts at are made to authentic parties and not to fraudulent schemers
• Process field imprest requests, ensuring that they are paid on time to keep regional office operations fully functional in their execution of the commission’s mandate
• Invoice approved vouchers in the IFMIS system as a necessary step in accounting using the newly established government finance tracking platform
• File Accounting documents to keep accurate records as necessitated by the Public Accounting practices
• Post tax returns in iTax system to meet the current Kenya Revenue Authority tax guideline.

Requirements

• Higher Diploma in Finance/ Accounts or a related discipline from a recognized institution.
• Part I of Certified Public Accountant (C.P.A) (K) or Association of Chartered Certified Accountants (ACCA)
• 1 year of service in a comparable position from a reputable organization.
• Knowledge of professional accounting standards including Generally Accepted Accounting Principles (GAAP)
• Knowledge of accounting packages.
• Meet the requirement of Chapter Six of the Constitution of Kenya.