Bids and Submissions Officer at ALN Kenya

Roles and responsibilities

In more detail, the areas of responsibility include:

Support the submissions (legal directories and awards) team, including but not limited to:

• Assisting with the preparation of submissions;
• Assisting with related legal directory and awards research;
• Maintaining databases of legal directory and awards rankings and other information;
• Developing communication for legal directories and awards announcements; and
• Maintaining the calendar of submissions for various awards.
• Supporting the implementation of the legal directories’ strategy, including providing support to ALN firms.
• Supporting the deal collection process.
• Supporting the marketing and communications team, including on marketing and firm campaigns related to awards and rankings.
• Support the bids (proposals) team where necessary, including but not limited to:
• Proposal development and submission;
• Liaising with clients and external vendors for bid clarifications;
• Providing recommendations on bid/no-bid decisions based on evaluation criteria;
• Maintaining CVs and related lawyer information databases;
• Maintaining firmwide and ALN experiences database;
• Following up, recording and compiling proposal-related feedback to improve future submissions; and
• Assisting as required on related automation processes.
• Supporting the marketing and communications team, including on marketing and firm campaigns related to awards and rankings.
• Conducting researching as required.
• Formatting documents as required.

Location: The role will be based in Nairobi, Kenya.

Experience and personal qualities

The following experience is preferred:

• Degree qualification (preferably in Business, Marketing or Communications).
• At least 2-3 years of experience in a legal marketing or business development role.
• Experience working on legal directories submissions and a good understanding of the legal market is an advantage.
• Proficient in the use of IT Systems, including Microsoft Office packages.
• Excellent verbal and written communication skills and an ability to communicate clearly with a range of people from diverse backgrounds.

The following personal qualities are preferred:

• The suitable candidate should have strong research and analytical skills and strong attention to detail.
• A strategic and creative thinker with proven experience of working with a business development team.
• Be highly organised, have excellent time management skills and can work under pressure.
• A commitment to teamwork and working in a professional manner.
• Ability to develop creative ideas and transform them into practical reality.
• Action-orientated and proactive.