Facilities & Logistics Officer at Living Goods

The Opportunity:

• The Facilities & Logistics Officer ensures that all logistics and facilities operations are efficient, cost-effective, and compliant. The role manages procurement support, office facilities, fleet and assets, inventory, and vendor coordination to ensure timely delivery of goods and services. The officer maintains safe, functional workspaces and optimizes logistics processes to support smooth programme and office operations.

Roles and Responsibilities:
Logistics & Transport Management (40%)

• Plan and coordinate vehicle and taxi movements to support operations.
• Ensure that the vehicle and taxis used meet the set standards, guidelines and service levels.
• Coordinate staff transportation for meetings and field activities, ensuring timely pickups and drop-offs. Verify and approve taxi invoices at first level, ensuring accuracy and adherence to contracted rates.
• Maintain complete vehicle records—including service history, fuel use, mileage logs, and incident reports—and monitor transport costs to identify efficiency opportunities.
• Monitor transport costs and recommend efficiencies.

Facilities & Office Operations (25%)

• Manage leases, security, maintenance, and repairs for all LG Kenya premises.
• Oversee maintenance and repair of Living Goods Kenya facilities (buildings) ensuring functionality and safety. Coordinate welfare, office cleanliness outsourced firm - hygiene and sanitation (waste management). 
• Training, both logistics, facilities and non-logistics staff on logistics and facilities. policies system flows. 

Asset & Equipment Management (20%)

• Oversee LG Kenya furniture management (requisitioning and maintenance) and LG Kenya utilities. 
• Oversee asset tagging, tracking, and documentation throughout the asset lifecycle.
• Manage asset disposal process including identification of obsolete/damaged assets, and compliant disposition methods

Safety, Compliance (15%)

• Coordinate all staff workplace safety activities and material inputs including fire safety training, fire drills, fire extinguisher installation and servicing. 
• Ensure compliance with facilities and logistics policies and standards.
• Performance appraisal and evaluation and coaching of sector staff. 

Qualifications and Competencies:
Essential Qualifications, Experience & Attributes:

• Bachelor’s degree supply chain management Logistics, Facilities Management, Business Administration, or related field.
• Professional Certifications : Chartered Institute of Procurement and Supply Management/ Chartered Institute of Logistics and Transport
• Minimum of 5 years’ experience in logistics, facilities, or operations management within a similar organization.
• Proven experience managing transport fleets, facilities operations, and asset management.
• Strong vendor management and contract administration experience.
• Demonstrated ability to supervise and develop teams.
• Able to think several steps ahead, anticipate outcomes, and make sound operational decisions.
• Strong understanding of operational strategy and how it links to overall organizational objectives.
• Effective project/program management skills, ensuring optimal deployment of team members and resources.
• High integrity with a solid management and accountability orientation.
• Excellent communication skills, able to engage internal and external stakeholders and deliver clear presentations.