Finance and Budget Assistant - Temporary Job Opening (Tjo) at United Nations Environment Programme (UNEP)

Responsibilities

• Budget: Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Supports in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance Management Officer.
• Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
• Researches/compiles data and other information required by the Finance Management Officer in the review and analysis of relevant proposals.
• Consolidates data and provides support with respect to budget reviews of relevant intergovernmental and expert bodies.
• Assists in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
• Assists in the preparation of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
• Assists in the issuance of allotments and related staffing table authorizations.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued and reconcile Consumable Budget against cash received.
• Finance: Prepares pre-commitments and commitments in UMOJA and review them to ensure that funds are available and the correct budgetline has been used.
• Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors.
• Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with UMOJA; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Tracks invoices to ensure timely payments to vendors,
• Assists in the start to end Grant Management actions, Donor reporting, closure and revision of Projects and Project structures.
• Processes payments to Implementing Partners (IP) and IP expenditure reports as submitted and certified by the Fund Management Officer.
• Maintains an internal tracking tool for all legal agreements and ensure advances to implementing partners are cleared in time

Education

• Completion of High school diploma or equivalent is required.

Work Experience

• A minimum of five (5) years' experience in finance, budget, accounting, administrative services or related area is required.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.
• Experience in working with Microsoft Word and Excel is desirable.
• Experience working with Enterprise Resource Platform (ERP) systems such as Systems Applications and Products (SAP) specifically on Grants, Funds Management Modules and Business Intelligence Reporting Tool is desirable.
• A minimum of One (1) year or more of experience in data analytics or related area is desirable.