Finance and Procurement Manager at NIRAS Kenya

Duration of the assignment: Three-years.

Reporting/Location: The Financial and Procurement Manager reports to the Chief Technical Advisor (CTA).

Based in Nairobi with travel to the counties.

• The Financial and Procurement Manager is responsible for all financial functions of the Strengthening Prevention and Response to Gender-based Violence Programme in Kenya, including payments and banking, budgeting, and financial reporting.
• The Financial and Procurement Manager is responsible for compliance with donor regulations, ensuring the highest ethical standards of transparency, financial accountability, and integrity.
• She/he will manage the funds according to approved budgets and decisions as well as relevant agency and donor rules and regulations, providing timely reports and assistance to ensure that financial resources are used efficiently and effectively.
• He/she will support smooth planning, implementation and monitoring of the programme.
• The person will ensure effective financial management and procurement related to the programme under the guidance of the Chief Technical Advisor (CTA).
• S/he will also provide assistance to the Counties in the development of gender-responsive budgets and monitoring mechanisms.

The Financial and Procurement Manager will work in close collaboration with the CTA, NIRAS Project Controller in Finland, Programme Director, Programme Assistant, County Coordinators in Bungoma, Kilifi, and Samburu, and other stakeholders for effective achievement of results, anticipating and contributing to resolving complex programme/programme-related issues and information delivery.

Duties

• The Financial and Procurement Manager is responsible for the financial management and procurements of the programme, including supporting the preparation of annual budgets for national level actors and counties, preparation of financial reports and procurements.

This includes:

• Programme accounting in accordance with the MFA and NIRAS financial procedures and reporting requirements; including maintenance of supporting documents and accounting records.
• Financial management, budgeting, development of the programme’s procurement plan, and financial reporting for the programme, under the oversight of the CTA.
• Responsible for programme procurement, ensuring that these activities are carried out in accordance with the agency and donor rules and regulations.
• Assist in the development of sound and efficient financial management systems at all levels of the programme, this includes developing the system to monitor and track counterpart funding (in-kind and financial inputs) to the programme.
• Supporting programme staff and partners in preparation of gender-responsive budgets and related monitoring arrangements.
• Identify staff capacity and technical assistance needs of staff and partners and proactively deliver to capacity support as needed to support timely and accurate financial reporting.
• Monitoring spending and use of funds against the agreed budgets and work plans.
• Prepare and present financial reports.
• Maintains up-to-date asset inventory.
• Undertake any other relevant responsibilities and tasks assigned by the CTA.
• Plan the annual audit.

Required Qualifications and Skills:

• At least +3 years working experience in accounting, financial management and procurement.
• At least Bachelor’s degree in finance, accounting, economics, or business administration.
• Experience in financial management and procurement of donor funded programmes – ideally with staff located in multiple field offices.
• Practical skills and experience supporting teams cost activities and develop annual budgets with accurate forecasts – ideally supporting gender-responsive budgeting, analysis, and spending.
• Excellent interpersonal communication skills.
• Excellent computer skills including MS Access, Excel, Word, PowerPoint and Outlook.
• Working knowledge in online based Accounting Systems and added advantage
• Demonstrated ability to work in a team environment.
• Fluency (oral/written) in English and Kiswahili.