Finance and Procurement Manager (Re-advertisement) at Fairtrade International

KEY DUTIES AND RESPONSIBILITIES:
Finance Management & Compliance

• Ensure effective planning and budget management and compliance with FTA, FTF (Fairtrade UK teams) and donor standards and procedures.
• Lead on the development of and ensure LEAP financial reporting systems and deadlines are in place and meet organizational and donor standards
• Monitoring income and work with Workstream Leads to review plans and expenditure against budget.
• Set-up systems and ensure compliance with all FTA and donor policies and procedures for financial, grant management, and reporting in collaboration with the FTA Programme Manager.
• Undertake compliance checks and ensure all relevant policies and procedures are implemented effectively across all LEAP operations
• Ensure the LEAP team and partners adhere to all compliance requirements from FTA, FTF and donors through developing guidelines, leading trainings and having calls with partners or grantees
• Maintain oversight and monitor day‐to‐day financial management including financial transfers, payments, banking, reconciliation, invoicing, debtor management, bookkeeping, retirements, and petty cash
• Engage, support and when designated manage compliance initiatives and audits as prioritized by FTA, FTF or donors
• Initiate and monitor MoUs, consultant contracts and agreements with external suppliers/partners as well as manage supplier/partner relationships to ensure effective delivery of contractual commitments for producers.
• Ensure that funders are kept informed as required about financial activities, deliverables, and service outputs. LEAP Programme Support
• Lead on the management of premises and facilities, procurement, communication, and IT systems, logistics, and office supplies.
• Support Project Manager to develop Internal Control System and tools for timely budget tracking to avoid over- and/or under-spending
• Support the technical teams with developing accurate financial forecasts for their workplans, as well as working closely with programme staff on value for money calculations.
• Line management of two administrative staff (one finance & administration officer and one administration officer)
• Lead on the management of all project logistics and operations with the support of the administration officers
• Consolidate financial reports based on information from project partners to be submitted to the donor as per the reporting schedule, as well as cash-flow projection.
• Lead on the writing and contribution to the successful submission of donor financial and narrative reporting, and the fulfillment of compliance and visibility requirements
• Contribute to ensuring the project develops and delivers against its workplan, by supporting the financial management of the project (in collaboration with

DUTIES & RESPONSIBILITIES
the Programme Manager and Workstream Leads)

KNOWLEDGE, EXPERIENCE AND SKILLS:
Qualifications

• Bachelor’s degree in Business Administration, Financial Management or related field.
• Certified Accountancy qualification

Experience and Knowledge

• At least 5 years’ operational management experience, including budget management, compliance systems, supplier and contract management.
• Experience in finance - including processing of expenditure (invoices and receipts – including thorough proof and accounting validation), cash flow control, book-keeping, payments etc
• Experience in providing Finance and Project Management support to donor funded project including project budget monitoring, reporting and forecasting. 
• Experience in managing individuals and teams.
• Experience in grant management and compliance with partners
• Understanding of the NGO sector, working with donors and related HR and legal requirements