Finance Officer at ForumCiv Kenya

Areas of responsibility

• Implement ForumCiv’s overall framework for financial management, internal control, and administrative actions for its operation for the Programmes in the region.
• Guarantee accountability of the programmes and adequate implementation of procedures of ForumCiv and the donors, internally as well as partners and target groups.
• Guarantee the consolidation of the financial information for budgeting and reporting internally and to donors according to their templates. 
• Ensure the adequacy exchange rate management of the programmes.
• Lead the programmes audit and perform the audit follow up with partners and local organizations, follow-up on management letters and financial improvement plans.
• Financial planning of the programmes, follow-up on activities and budget implementation of ForumCiv and Partners.
• Support capacity building processes regarding financial management, internal control and administrative issues to partners and local organizations.
• Provide financial reporting to the finance and admin manager and participate in the forecast, liquidity plans, monthly and annual closings.
• Ensure the adequate procurement processes and follow-up of signed contracts of the project. Also, ensure costs are eligible according to the donor conditions.
• Support on the fulfilment of legal and taxation responsibilities of the programmes, and the regional office as a whole.
• Coordinate the programmes financial logistics for travel, events or any activity, provide the comply of ForumCiv’s procedures, including the work advance, DSA and archive policies among others policies.
• Implement the anti-corruption policy of ForumCiv.
• Participate in the meetings with partners as appropriate.
• Participate in the financial support to third parties committee and give financial feedback on project evaluations.
• Ensure the updating of financial information on ForumCiv’s financial, planning, and portfolio management systems (Civis, Sopal, Unit4, and others).
• Other tasks related to the work in the Regional Office and delegated by the line manager.
• Contribute to the organizational learning and development of ForumCiv in general, and of the Regional Office in particular.

Qualifications required

Professional/technical qualifications

• At least a first degree in Business Administration or Finance or equivalent from recognized university
• Conversant with various computer accounting packages
• CPA/ACCA qualification finalist

Other qualities

• Other computer skills including good command of Excel
• Analytical skills
• Excellent Communications skills
• Fluent in English
• High level of reliability, dynamism, objectivity and integrity.

Relevant experience and requirements

• At least five years’ work experience in a busy accounting/finance and administration environment preferably the non-profit / NGO sector is a requirement.
• Experience of working with grants management/ sub-grantees is a requirement
• Experience with strengthening the financial management capacity of local partners (NGO’s/CBO’s) is a requirement
• Ability to work effectively as part of a multicultural, international team. 
• Sound knowledge and understanding of budget management and control principles. 
• Flexibility, problem-solving skills, accuracy, very good communication and interpersonal skills
• Ability to plan own work, set priorities and complete it under pressure with very minimal supervision.