French - Speaking Administrative Assistant at Mennonite Central Committee

Qualifications:

• Exhibit a commitment to a personal Christian faith and discipleship; active church membership; nonviolent peacemaking, and respect for the faith basis of MCC’s work
• Commitment to MCC’s goals and principles
• Relevant post-secondary education and a minimum of 3 years of experience in a senior administrative role
• Fluent in both verbal and written French and English communication skills, including the ability to translate documents and interpret between these two languages
• Excellent interpersonal skills
• Confident and efficient in dealing with international people, the public, government officials, and vendors
• Ability to represent MCC in a professional and welcoming way
• Highly organized and proficient in computer-based narrative documentation, data entry, filing, spreadsheets, and PowerPoint presentations
• Ability to work independently and to deal with situations and issues persistently and pro-actively
• Ability to deal with confidential information in an appropriate and professional manner
• Flexible, willing to learn, and able to accept feedback
• Willing and available for overtime work, particularly before and during meetings
• Willing and able to travel locally and internationally, as needed
• Legally eligible to work in Kenya
• 3 years of experience working in an international organization is preferred
• Previous cross-cultural experience and understanding are preferred

Major Responsibilities:

• Administrative Support – 80%
• Scheduling/ Organizing/Preparing Communications – 10%
• Reporting/ Support and Research – 10%

Tasks for Administrative Assistant:

• Plan to work 20 hours per week (with additional hours compensated on an hourly basis) from a home office, and meet in person with ADs when requested
• Manage administrative functions related to the ADs office: Microsoft Office, filing and record-keeping, invoices, expense claims, preparing reports and presentations
• Coordinate travel and meeting schedules for the ADs, assist with workflow by identifying significant upcoming events and managing preparations as required
• Maintain regular contact with the ADs during their travels
• Organize meetings (in-person and virtually) as required by the ADs: planning meeting logistics, gathering, and distributing meeting materials, and taking and distributing minutes
• Work with the ADs to connect and resource MCC’s Africa program offices, including maintaining current program resource materials, procedural manuals, etc.
• Alert ADs to unusual circumstances or urgent communications that require the ADs’ intervention
• Assist the Africa HR Coordinator with planning and hosting regional events such as orientations and re-entry retreats and helping solve any problems that may arise
• Assist the Africa HR Coordinator and country representatives with talent acquisition when the need arises.
• Manage travel and hosting logistics for Regional Office guests
• Communicating and collaborating with the SALT, IVEP, and YAMEN (MCC Volunteer programs) orientation team to orient the young adult volunteers before traveling to their country of placement.
• Working in close collaboration with various planning committees for different events scheduled throughout the year.
• Provide both written and oral translation of reports, contracts, and other documents to and from French, as required
• Attach documents in PlanWin
• Annually, review PlanWin for each program and prepare a document for ADs to review
• Work on compiling Annual Plans and Annual Reports which the ADs review.
• Any other duties as assigned