HR Admin Assistant (Records and Document Management) at Priority Activator Consulting

Job Purpose

The Human Resource Administrator is responsible for the provision of administrative support, including office planning and correspondence and collecting and managing all data pertaining to the business’ employees.

Key Responsibilities

• The HR Assistant is accountable for managing and documenting interactions with employees to provide service that support the organization
• Provide support for projects/initiatives using project plans rolled out by the HRBP
• Produce HR documents that adhere to compliance for HR policies, procedures, and labour laws
• Maintain and monitor integrity of all the HR documents used to update the HR information management system for accurate employee data.
• Facilitate onboarding for interns, including preparing necessary documentation, orientation materials, and ensuring proper training and assist in gathering feedback from interns and managers to assess performance and satisfaction with the program.
• Organize and maintain intern evaluation records and assist with making improvements to the internship process.
• Ensure proper documentation is done and relevant forms and policies are filled and acknowledged by all new hires joining the business.
• Provide information on Company relations to orient new employees.
• Update the Human Resource database by inputting information on new hires, separations, and sick leaves.
• Ensure updated grievance tracker for all the staff issues raised and handled by the HRBP and HRO.
• Maintain employee information by inputting employment and status data in the files.
• Manage the department’s telephone and address queries accordingly
• Ensure confidentiality of employee information by keeping Human Resources details classified.
• Process all day-to-day correspondences for pre ad hoc reports as and when needed.
• Any other duty as assigned.

Education:

• Diploma/ bachelor’s degree in HR or a Business-related field

Professional Qualification

• Certified Human Resource Professional (CHRP)

Knowledge, Skills and Experience Required

• Document management
• Good communication skills
• Extensive knowledge of office management systems and procedures
• Ability to operate general office equipment
• Proficient in Microsoft Office Suite.
• Ability to think strategically and proactively
• Accuracy and attention to detail
• Problem Solving
• Integrity & Confidentiality