HR Generalist at Samuel Hall

Tasks & Responsibilities

Objective 1 - Hiring and Contract Management

• Manage the listings and posting of Job profiles for new hires on the SH platforms
• Maintaining a clean careers email
• Supervise the downloading, sorting, and screening of job applications by title/ folders and maintaining a clean careers email.
• Support the recruitment process by interviewing candidates up to Project Lead levels, performing reference checks, and drafting HR analysis to inform decision making.
• Generate employment contracts and provide follow-up activities as may be required.
• Coordinate onboarding and offboarding processes
• Support the visa and work permit processes where applicable
• Update and maintain physical and digital records of employees.

Objective 2 - People Management

• Support training of staff and coordinate the organization of weekly training sessions.
• Attend to internal and external HR-related inquiries or requests
• Update staffing changes.
• Prepare SHEA monthly payroll
• Ensure timely and accurate filing of statutory returns
• Coordinate health insurance onboarding and offboarding for all staff.
• Assist with performance management procedures.
• Perform termination processes and assist with exit interviews.

Objective 3 - Software Management

• Onboard and off-Board staff into the company’s HR Information Systems (Hi Bob, Monday.com and WinguBox)
• Update and ensure the accuracy of the information in the HR software in use
• Generate and share HR Analytics reports to inform decision-making
• Provide follow-up on assigned tasks and ensure compliance
• Schedule and maintain agendas for HR meetings, interviews, and activities.
• Organise regular training and continuous user support to staff on demand
• Support in updating staff profiles on the website

Vacancy Requirements

• A minimum of 3 years relevant work experience in administration, human resources or operations management
• A Bachelor's degree in HR Management or a relevant field
• Diploma/Higher Diploma in HR Management
• Experience with Microsoft Office and Google Suite
• Experience with HRIS softwares
• Excellent spoken and written skills in English
• Strong coordination and communication skills
• Keen attention to detail
• Ability to be patient and to work well within a global team
• Ability to cope well under pressure, occasionally work irregular hours and meet tight deadlines in a fast pace organisation
• Demonstrated interest in humanitarian and development work
• Existing work authorisation in Kenya is required.

Desirable

• Masters degree in relevant field
• Spoken and written skills in French
• Knowledge of institutional frameworks and policies