Intern – HR & Administration at Council of Governors

Background

• The Council of Governors (CoG) is established under Section 19 of the Intergovernmental Relations Act 2012 with the mandate to provide a mechanism for consultation amongst County Governments, share information on the performance of the counties in the execution of their functions, facilitate capacity building for governors, and consider reports from other intergovernmental forums on national and county interests amongst other functions (Section20).
• For better execution of its mandate, the Council of Governors is established in various sectorial working Committees and Departments. To enable the Council to achieve its mandate and vision, the Council wishes to recruit an Intern to support the HR and Administration Department at the Council:

 Scope of Assignments

• Reporting to the Manager, HR & Administration, the intern will perform the following duties and responsibilities:
• Assist with day-to-day operations of the HR, Admin functions and duties at the Council
• Assist in providing clerical and administrative support in the Human Resources Unit;
• Assist in processing documentation and preparation of reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.);
• Ensure easy access to HR Committee updates, reports, and bills and ensure that the relevant parties have updated information.
• Assist in compiling Committee minutes and reports, and output from meetings;
• Assist in any responsibility related to the Human Resource, Labour, and Social Welfare Committee;
• Assist in convening and taking minutes for Human Resource, Labour, and Social Welfare Committee meetings;
• Assist in welcoming and greeting guests, visitors, staff, and the general public visiting the Council;
• Assist in responding to questions from guests, visitors, and the general public, and making appropriate referrals;
• Assist in operating the telephone switchboard, answering and redirecting all incoming telephone calls including answering all incoming caller’s inquiries appropriately;
• Timely retrieval of files, correspondences, and other documents;
• Performing any other duty as assigned by the supervisor.

Duration of the assignment

• The internship duration is for six (6) months.

Required Qualifications

• Have a Bachelor’s Degree in Human Resource Management or a related field;
• Certificate in Computer applications.
• Experienced in undertaking comprehensive research;
• Outstanding Interpersonal, analytical, and communication skills;
• Ability to follow deadlines, accuracy, and attention to detail;
• A high level of computer literacy and proficiency in written and spoken English and Kiswahili; and
• Ability to work independently and as part of a team.