Principal Programme Manager at Crown Agents Ltd

MAIN RESPONSIBILITIES OF THE JOB

Manage:

• Manage the full lifecycle of complex programmes and bids within time, scope and budget to a high quality, specifically the FCDO Funded Health Pooled Fund programme
• Performance manages other PMO team members as appropriate
• Manage your own time utilisation, ensuring that billable days are allocated to programmes and overhead time is within pre-agreed targets.
• Provide management and leadership to project teams as per the project organisation”

 Deliver:

Directly manage and support programmes to a high standard ensuring:

• Contracted financial target is met or exceeded.
• Deliverables are produced on time and to the highest quality. This will include coordinating inputs of the programme team to meet key stakeholder requirements.
• Provide timely status reporting, including monthly RAG and quarterly Contract Review Reports updated on time to a high-quality standard
• Ensure internal workplans and agreed action plans are followed by programme teams, including consortium partners when relevant.
• Ensure corporate compliance requirements are followed on programmes, this will include safeguarding and security.
• Ensure strong risk management on all programmes, risks are mitigated and escalated as needed.
• Strong internal and external communication is supported, including regular minute taking where appropriate.
• Effective dissemination of cross-organisational learning(s) regarding project delivery
• The mobilisation of long and short-term programme team members is supported.
• Excellent relations with stakeholders are maintained and liaise with client, partner and other relevant individuals and organisations as required.
• Management visits to programme countries are undertaken as and when required.
• Target for billable days are achieved against forecast.
• Payment for suppliers and contractors are arranged with the programme accountant.
• The programme accountant is supported to arrange timely invoices, financial reports, forecasts and cashflow projections for internal monitoring purposes and for the client in line with contractual terms.
• Partner expenditure is monitored against budgets, ensuring invoicing is on time and in line with agreed reporting.
• Appropriate monitoring and lesson learning mechanisms are put in place
• Any post-contract issues are resolved and documented as appropriate.

Win:

• Manage bids as you would a project, ensuring targets are met, finances are managed and reported on, deadlines are adhered to, and the quality of deliverables remains high.
• When bid managing, lead the bid process from pre-EOI stage through to commercial negotiations on top priority proposals.
• When bid managing, ensure the bid team meet deadlines, holding team members at all levels accountable to agreed deliverables.
• Identify opportunities to ‘build-out’ from live programmes you manage.

Build:

• Share and enable learnings from programmes and bids to be embedded into corporate processes and future delivery and winning opportunities.
• Share your knowledge of best practice programme delivery with others in the company, providing advice and guidance as needed

About you

Requirements

Qualifications

• Degree level or equivalent working experience.

Experience

• Demonstrable experience working in complex and time-pressured contexts
• Demonstrable experience managing or coordinating multi-stakeholder programmes in developing countries
• Experience using Microsoft applications
• Ability to prioritise competing demands and creatively problem solve
• Experience coordinating input from consortium partners and senior management
• Experience in managing budgets for effective delivery; closely monitoring cashflow and ensuring strong forecasting and reporting to clients.
• Experience in communications with clients, consortium partners and other programme stakeholders.Demonstrable experience of leading and managing teams, driving innovation, value for money and project management excellence