Procurement Intern at Jubilee Insurance

Job Ref. No. JLIL217

Role Purpose

The Procurement Intern will support the Senior Manager, Procurement in various aspects of procurement activities within the company. This role aims to provide hands-on experience and learning opportunities in procurement processes, supplier management, contract administration, and strategic sourcing initiatives.

Main Responsibilities

• Support the procurement team in executing procurement processes such as RFQs (Request for Quotation), RFPs (Request for Proposal), purchase orders, and contract management.
• Assist in maintaining supplier databases, evaluating supplier performance, conducting supplier negotiations, and managing supplier relationships.
• Support contract administration activities, including contract review, compliance monitoring, and contract renewals.
• Conduct market research to identify potential suppliers, analyse market trends, and gather information to support procurement decision-making.
• Assist in analysing procurement data, generating reports, and providing insights to improve procurement strategies and processes.
• Participate in process improvement initiatives within the procurement function, identifying areas for efficiency gains and implementing best practices.
• Ensure accurate documentation and record-keeping of procurement activities, contracts, and supplier communications.
• Collaborate with cross-functional teams such as finance, operations, and legal departments to ensure alignment and compliance with procurement policies and procedures.

Key Deliverables

• Procurement process documentation and improvement recommendations.
• Supplier performance evaluations and reports.
• Contract administration documentation and compliance reports.
• Market research reports and supplier analysis.
• Procurement data analysis and insights reports.
• Process improvement initiatives implemented and documented.
• Timely and accurate procurement documentation and records.

Key Competencies

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Attention to detail and accuracy in work.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Eagerness to learn and adapt to new challenges in procurement processes.

Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, Procurement, or a related field.

Relevant Experience

• Previous experience in procurement, purchasing, or related roles is advantageous.