Project Coordinator at Safal Group

Main purpose of the position:

Ensure seamless execution of projects by centrally coordinating the internal and external teams in a project execution process. Coordinate internal and external resources, ensuring that projects remain within scope, schedule, and budget

Key responsibilities:

• Interface  with  customers  and sales representatives   to handle  both  pre-sales  and post- sales service functions
• Organize  product  delivery  and order  fulfilment  activities  such as taking  orders,  giving pricing  information,  determining   appropriate   shipping  methods,  routes  and rates,  etc.
• Manage and track customer orders from purchase to final shipping
• Maintain   documentation    to track  customer  requests  and inquiries
• Address  problems,  such as damages, shortages  and non-conformance    to specifications with  relevant  departments
• Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
• Schedule stakeholder meetings, document and generate reports
• Ensure that all aspects of a project are organized and in conformance with timeline and deliverables requirement
• Develop and maintain project performance database that tracks overall progress and achievement of milestones
• Assign and monitor resources effectively to boost project efficiency and maximize deliverables output
• Report project risks and outcomes to appropriate management channels, and escalate issues according to project work plan
• Serve as point of communication between company teams and external resources
• Oversee site supervision and provide technical advice in relation to product installation and use

Requirements

Qualifications required:

• Minimum academic qualification: Minimum of a Degree in Engineering. Construction Management, Architecture or Project Plannig Management
• Qualifications as an added advantage:  Diploma in Project Management
• Professional registration:  Affiliation to technical bodies such as IEK,EBK and Project Management

Experience required:

• General work experience (years): 5-6 years in Project Management as Project Coordinator
• Specific to the position (level/discipline/years): 2-3 years in Project Management with Steel/Construction Industry
• Industry:  Construction/Projects Management