Project Finance Administrator (Treasury) at SNV Netherlands Development Organisation

Background  

SNV has been engaged by various donors to reach millions of people by executing programmes in agriculture, renewable energy and WASH (Water, Sanitation and Hygiene). In Kenya, SNV is implementing several exciting projects in various counties in Kenya. The SNV country office is located in Nairobi but a lot of activities are implemented from field offices in Eldoret, Nanyuki and Kakuma.

Job Description

Reporting to the Country Finance Manager, the Project (Finance) Administrator will be responsible for coordination of Treasury, Accounts Payable (AP) and Accounts Receivables (AR), AP and AR process, ensuring timely cash requests and ensuring proper capture of all financial transactions in the financial system and in the banking systems in line with SNV and donor regulations. The work location is Nairobi.

Responsibilities

• Prepare and monitor SNV’s liquidity position by consolidating requests from the Project Accountants and the Financial Accountant.
• Ensure employee and supplier account levels remain controlled.
• Maintain a good working relationship with banks.
• Review and post all supplier invoices and donor funds receipts.
• Report internal controls gaps and perceived risks and recommend action for mitigating.
• Maintain and update the country cash flow template to be used for quarterly funds request.
• Maintain and manage all treasury financial documents, any registers and logs of work within the department.
• Initiate opening, adding and closing of SNV’s bank accounts and manage user accounts in SNV’s Bank systems.
• Assist in the implementation of Host to Host connection with Sap by Design and the bank.
• Respond to audit inquiries in a timely manner and as required regarding the bank accounts maintained by SNV-Kenya.
• Performing all month end closure procedures including clearing employee/supplier exchange differences, reconciling Withholding tax accounts, oversee the preparation of daily bank reconciliation, etc.
• Manage the FX Currency transactions for SNV-Kenya.
• Responsible for SNV’s bank to bank transactions.
• Administration of Petty cash for both regional and site offices.
• Facilitate and support the of control self-Assessments.
• Responsible for creation of new suppliers in the SNV’s Masterdata management system.
• Ensuring that all MPesa payments are done per the stipulated SNV’s mobile money procedures.
• Preparing and submitting monthly bank reconciliation to the country finance manager by the 5th of every month.
• Support Audit assignment by availing of documents upon request by auditors.
• Any other additional duties as directed by supervisor.

Coordination

• Coordinate the workload of the Treasury, Accounts Payable, Accounts Receivables officers.
• Be the focal person for responding to inquiries of banks, project managers and others regarding the Treasury, Accounts Payable, Accounts Receivables process.
• Receive and coordinate the processing of all invoices up to the payment process.
• Supervise the filing system for Treasury, Accounts Payable, Accounts Receivables documents.

Qualifications

• Five (5) years of experience as an accountant.
• Bachelor’s degree in any of the following disciplines: Commerce (Accounting/Finance Option), Finance, Economics, Business Administration, Business Management or its equivalent from a recognized institution.
• Master’s degree in any of the following: Commerce, Accounting, Business Administration, Finance or their equivalent qualification from a recognized institution will be an added advantage.
• Have passed FINAL Part of professional Exams such as, CPA, ACCA or its Have demonstrated administrative and professional competence in work performance.
• Demonstrated attention to detail in handling general ledger accounting, Banks, Accounts Payable and Accounts Receivable.
• Excellent understanding of SAP, and Microsoft Office Suite complemented by the ability to train others on a need basis.
• Demonstrated experience in multiple online banking systems.
• Advanced Excel skills.

Additional Information

Contract Duration: 12 months 

Desired start date: 01 August 2020