Research Fellow Grants Management at African Centre for Technology Studies (ACTS)

Job Specifications

The Research Fellow (Grants Management) will support grant management activities of various projects undertaken by ACTS including the on-going Research and Innovation Management project within the Science Granting Council Initiative (SGCI).  

Key Responsibilities of the RF (Grants Management)

• Work with the relevant heads of programs to conduct due diligence on sub-grantees, implementing partners, and consultants’ contracts before any contract/grant agreement is issued.
• Support fund raising activities.
• Prepare contracts, grant agreements and the necessary amendments as required for review and approval in line with the policies.
• Support development of Requests for Proposal, placing advertisements and opening tenders, evaluation of the tenders and negotiating contractual terms in line with the approved policies.
• Convene and coordinate proposals evaluation committees for all bids/tenders.
• Prepare monthly reports on all open contracts, grant agreements and contractual payments.
• Guide on the on boarding of consultants and grantees in line with the procurement policy and documentation requirements.
• Review contracts for all consultants, partners, market actors and suppliers and prompt users of the expiry or near expiry of the contracts and grants.
• Work with the Monitoring, Research & Evaluation (MRE) team to prepare the (Value for Money) VFM report as guided by the donor reporting guidelines.
• Track and report progress of implementation of projects by sub-grantees, consultants and partners.
• Review the financial reports from sub-grantees, consultants, partners, market actors for the grants issued and ensure that they are in compliance with the contractual reporting requirements and the set budgetary- allocations.

Minimum Requirements

• A Master’s degree in Business related fields (Finance or Accounting, Project Management, Economics, Economic and Statistics) or related field with CPA (K) qualification.
• A minimum of 5 years’ experience in grants management preferably in NGO / IGO set up.
• Experience in procurement especially in management of contracts and grants.
• Working experience with international donors / funders.
• Ability to analyse contracts/ grants/ any other specialised procurement and anticipate any future contractual challenges taking into account the wider organisation and policy context.
• Strong relationship management and communication skills.
• Resourcefulness and ability to work well in a team offering hands-on support.
• In-depth understanding of contracts management (legal, execution, obligations, responsibilities and rights).