Senior Manager, Finance and Operations at Lwala Community Alliance (LCA)

Strategic, Planning and Performance Role

• Ensure the existence of a robust framework that guarantees the accomplishment of the strategic plan objectives.
• Oversee all budgeting and forecasting processes.
• Monitor performance of the organization against financial targets and budgets; report progress and initiates corrective measures.
• Work closely with senior leadership to develop and implement long term plans for financial sustainability based on business planning, organizational growth priorities, investment strategy, infrastructure development and capital expenditure etc.
• Lead and guide the operational processes, securing the accomplishment of the business model, the Lwala’s Strategic Plan.

Management Information and Analysis

• Lead preparation and presentation of accurate and timely reports on income, expenditure, and updated forecasts.
• Coordinate and consolidate monthly, quarterly and annual financial management information and reports for management and donors.
• Proactively identify financial and regulatory/reporting issues, driving the development and implementation of solutions on a “no surprises” basis.
• Provide appropriate support to the Board and relevant Committees, including financial statements, reports and analysis that can support decision-making.

Treasury and Liquidity Management

• Assist in oversighting organization-wide treasury and liquidity position.
• Ensure that the organization has sufficient liquidity to honour its obligations on a timely basis.
• Conduct cost analysis of key operations to inform investment and operational decisions cost modelling.

Financial Operations and Controls

• Provide financial guidance in all areas related to finance/accounting including project financing, contract negotiations, tax strategies, regulatory compliance and interdivisional transactions.
• Drive the effective and efficient management for treasury and accounting operations.
• Coordinate periodic and institutional audits, address final clearance with internal/external auditors, and ensure implementation of financial risk management recommendations.
• Ensure proper financial management, expenditure tracking and audit of financial resources.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions.
• Full compliance of financial activities, financial reporting/recording.
• Review GL for completeness and correctness and prepare monthly balance sheet reconciliations and analysis.
• Ensure adherence to monthly and yearly close-out procedures.

Procurement and Operations Oversight

• Supervise and monitor all aspects of ICT and procurement related activities based on Lwala’s policies, processes and system requirements.
• Support continuous improvement of finance, procurement and other ICT processes and systems with a focus on user needs, organizational benefits and value for money.
• Maintain the integrity of the Financial ERP software ensuring it meets user requirements and users have the skills required to operate.
• Oversee the Procurement, Logistics, Materials, Assets and Inventory management.
• Maintain safe and healthy work-place environment by establishing, following, and enforcing standards and procedures; complying with legal regulations to operate in a safe, injury/accident-free workplace.
• Oversee aspects of logistics including security, vehicle management, running, scheduling and maintenance.
• Asset and Administrative Oversight
• Manage (procure, maximize, manage and control) the processes and the resources, as well as physical assets and financial, in the implementation of the strategy, complying with the standards, the policies, the legal requirements and the internal and external procedures.
• Ensure the proper use of assets, items and programs assigned; provide a correct use and protect the assets of the organization and being cost-efficient with the expenses and investments made.
• Risk Mitigation and Controls
• Ensure the compliance of the efficiency policy and work plan for the Organization to become a Green Office.
• Promote and ensure the adoption and compliance, on a personal basis, of the team, partners and stakeholders and third parts, to the values and internal policies of the Organization
• Leadership and People Management

Motivate and develop human potential.

• dentify staff training needs assessments and recommends training programs to address staff development needs.
• Maintain staff discipline and as necessary ensure effective handling of staff grievances in consultation with the P&C function.
• Provide the optimal and necessary resources to guarantee the proper management of the organization.
• Promote and ensure a healthy and respectful work environment, the relationship with different members of the Team and a permanent communication at all levels of the organization.
• Actively participate in the management of the multi-functional teams to promote the appropriate teamwork and its synergies, all related with the position goal.

Education and Experience Profile

• Bachelor’s degree required (Master’s degree preferred) in administration, finance or similar field; or an equivalent combination of education and experience.
• At least 10 years of experience in financial and operational management.
• Certification with an Accounting professional body e.g., ICPAK, ACCA, in good standing.
• Extensive knowledge of Kenya financial laws and tax regulations.
• Computer literacy in MS Office applications including Word, Excel, PowerPoint, and knowledge of Financial Software/ERPs.
• Ability to motivate direct reports as well as manage budgets and stakeholder expectations.
• Relevant certifications in ICT and Procurement & Supply Chain Management in good standing.
• Experience in working in a multicultural environment.