Senior Office Assistant at Kenya Institute for Public Policy Research and Analysis (KIPPRA)

Job Description

Duties and responsibilities will entail: -

• Opening office building in the morning, lock up in the evening and carry out security checks;
• Cleaning, washing, dusting and polish offices, furniture, office equipment, windows, hallways and lavatories and wash curtains as well as replenish toiletries when necessary;
• Attending to spillages and leaks, collect trash and dispose garbage as appropriate;
• Changing light bulbs and fluorescent tubes as well as take steps;
• Positioning and set up tables and chairs in offices, meeting rooms and auditoriums;
• Packing office equipment, documents and furniture to be moved or transported from one place to another;
• Loading and unloading goods from motor vehicles to designated offices;
• Delivering and collecting messages, letters, documents, packages and other items to and from designated offices or business premises;
• Photocopying documents, distributing and circulating memos and materials;
• Preparing and providing office refreshments, cleaning utensils and kitchen facilities;
• Maintaining equipment and machinery and Ensuring they are in good working condition;
• Storing cleaning solutions and toiletries;
• Maintaining a log of items delivered or received on a daily basis;
• Document binding in accordance with agreed instructions;
• Receiving sort, record and distribute mail, general correspondence and documents; and
• Operating and maintaining electronic office equipment and tools.

Job Specification

Position Summary :- The Senior Office Assistant provides catering services to the staff and guests of the company and keep the kitchen, and all offices clean at any one time. Also support the front office functions

Qualifications

For appointment to this grade, a candidate must have:

• KCSE D+ (Plus);
• Professional certificate;
• Computer skills;
• Three (3) years relevant experience; and
• Fulfil the requirements of Chapter six (6) of the Constitution.