Company Secretary at Eldoret Water and Sanitation Company Limited (ELDOWAS)

JOB REF:  ELDOWAS/HR/2025/CS/01– 1 post

Reporting to:  MANAGING DIRECTOR

Department:  ADMINISTRATION

Terms of Engagement: Permanent & Pensionable

Job Grade 10

Purpose of the Job

• Ensure the company stays compliant to the law and any issued guidelines, supports governance, and maintains strong stakeholder relationships. More than handling administrative duties, they play an active role in facilitating key decisions.

Main Duties and Responsibilities
IManagerial Roles and Responsibilities

• Prepare and store documents relating to the registration of the company, annual report, notices and minutes for both Board of Directors’ meeting and shareholders’ meeting.
• Handle the meeting for Board of Directors and shareholders’ meeting in accordance with the rules, regulations and relevant laws
• Provide advice on the operation of the Company and the Board of Directors in accordance with Memorandum of Association, Articles of Association, Securities and Exchange Act, Public Limited Company Act and other relevant laws.
• Be a point of contact for directors, executives and shareholders.
• Coordinate and follow up the operation according to the resolutions of the directors and shareholders.
• Prepare various draft agenda notes for the Board / Committees of Directors, Directors Report considering company law aspect,
• Prepare and issue Notice of Board Meeting, Committee Meeting & Annual General Meeting as per the Companies Act,
• Draft various resolutions accordance with the provisions of the Companies Act, and rules thereunder,
• Draft Minutes of Board, Committee, Annual General Meetings, etc.
• Provide expert advice to the Board in respect of current legislations, corporate governance best practice requirements, role of directors, ethical standards, board reporting obligations and proper meetings procedure in the company
• Prepare and review Board and Committee charters, policies and procedures and ensure adherence to same and other emerging governance policies and procedures in the company.
• Advise the organization on the legal aspects of day-to-day administrative matters and also provide legal opinion/advise on industrial development matters.
• Represent the organization in all issues requiring legal address-claims, defamation, legal suits etc
• Perform any other duties as may be assigned.

Key skills:

• Communication skills
• Interpersonal skills
• Organizational skills
• Listening skills
• Analytical skills
• Courageous
• Patient and resilient
• Ability to work under pressure
• Computer literate
• Excellent knowledge of the State Corporation Act
• Excellent knowledge of the Mwongozo Code of Governance for State Corporations
• Knowledge of professional standards

Knowledge and Skills Required:

The jobholder must possess:

• Bachelors of Law from a recognized institution
• Master’s Degree in Law or Social Sciences, MBA or related course will be an added advantage
• Professional qualifications required to effectively perform in the role:
• Post Graduate Diploma in law from the Kenya School of Law
• Member of the Law Society of Kenya with current practicing certificate
• Certified Public Secretary
• A minimum of 8 years’ in related work experience, with 3 years of this in Senior Management;
• Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector
• Must have ability to plan, organize, implement and evaluate departmental goals
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Should have strong analytical and be result oriented
• Must have high standards of integrity and ethical practice
• Must be capable of functioning effectively both as a team player and a team leader
• Must have management and Leadership skills
• Must have ability to accurately plan work assignments, prioritize tasks and deliver deadlines
• Should be an effective communicator with the ability to handle both internal and external communication.