Stores Clerk at Umma University

REF: VV/UU/015/2022

QUALIFICATION

• Diploma in Procurement and Supplies or related field.
• Must have at least 3 years’ experience in store control.
• Ability to maintain high level of cleanliness and orderliness in store.
• Knowledge of proper bookkeeping and inventory management
• Energetic: The job of a stores clerk requires some physical labor, so it is vital that they can lift 25KG unaided
• Computer Skills: Applicants are required to have some computer skills to work with computerized inventory system and data entry skills 
• to update the inventory control system
• Communication Skills: They need great written and verbal communication skills to work effectively with others and maintain appropriate 
• store records
• Customer Service Skills: The role of a stores clerk is a client-facing role. Applicants may be required to interface with suppliers and 
• customers, so it is vital that they have a customer-orientation, which is necessary for identifying customer needs, retaining customer, and 
• resolving Customer Issues
• Interpersonal Skills: Given the nature of their job, interpersonal skills are essential for building and strengthening relationships with the 
• various stakeholders they interface within the course of their job.
• Knowledge in professional standards.
• At least three (3) years’ working experience as a Procurement Assistant in a reputable organization.

KEY ROLES AND RESPONSIBILITIES

• Take delivery of all incoming materials and reconcile with purchase orders
• Track, document, and resolve any discrepancies on received orders
• Ensure accuracy of the facility’s inventory system by updating records of physical inventory totals, receipts, adjustments, and returns
• Manage inventory/supplies and ensure they are within the established minimum and maximum levels
• Keep up-to-date records of receipts, records, and withdrawals from the stockroom
• Responsible for packing, pricing, labeling, and returning supplies
• Responsible for stock rotation and coordinate the disposal of surpluses
• Oversee the handling of freight, the movement of equipment, and minor repairs
• Manage supplier relations and database as well as maintain high ethical relationships both internally and externally
• Create purchase orders and utilize purchasing card to perform low-value procurement activities
• Responsible for shipping cancelled or damaged items back to suppliers as appropriate.
• Resolve issues/problems related to delivered goods; Prepare and signs Return to Vendor forms for unacceptable and/or damaged 
• goods received.
• Maintaining an automated supply inventory database; updating database of materials, supplies and equipment at the University store.
• Generating related reports to verify inventory levels and determining re- order activity and usage rates at the University store.
• Ensure smooth operation at the University Store including, cataloguing and tagging of the University Assets; Efficient distributions of materials to user departments and general store keeping.
• Perform other work-related duties as assigned.