Temporary Programme Delivery Assistant at British Council

Role Purpose

Supports the education programme team in the delivery of programmes and projects in compliance with British Council policies and procedures, including financial, admin, reporting and data collection, operational project delivery and managing relations with delivery partners.

Main accountabilities but not limited to the following:

Project Management and Delivery Support

• Manage the delivery of event-based components within projects.
• Support grants administration and procurement processes, including shortlisting, evaluation and communication.
• Responsible for data management, including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet requirements and/or needs of funders.
• Support internal compliance, such as due diligence, records management, data collection and storage.
• Support the project / programme manager(s) in implementing diversity mainstreaming action plans and contribute to it.

Financial Support

• Plan and report on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manage smaller budgets.
• Maintain clear and up-to-date records on all financial transactions as per audit requirements.
• Ensure relationships with vendors are maintained and payments are processed on time and in accordance with guidelines.
• Compliance with British Council financial policies and procedures.

Managing oneself and others

• Manage relationships with partners, vendors/suppliers and other stakeholders at appropriate level
• Hold vendors/suppliers accountable for delivering agreed services
• Work independently to manage workload against project deadlines and requirements as agreed with project / programme manager
• Engage with the wider team to ensure effective and efficient communication and coordination of project and programme activities

Role specific knowledge and experience:

Essential requirements:

• A minimum of two years of demonstrable experience working effectively in a supporting role on delivering programmes or projects with a medium level of complexity.
• Administrative and financial administration experience.
• Financial literacy, budgeting, forecasting, reporting and compliance.
• Track record in managing different types of suppliers and partners
• Communication skills and ability to coordinate delivery across diverse teams.
• Good understanding of basic concepts of monitoring and evaluation and how they are central to good project management.

Desirable:

• Previous experience with planning and coordinating delivery of events
• Understanding of and experience with grant administration