Workplace & Facilities Administrator at Zipline

About You And The Role

The Workplace & Facilities Administrator plays an essential role in keeping our distribution center operations well coordinated and running seamlessly. Without you and the work you put in to achieve results, our teams will not be successful.

This position will be based in Chemelil, Kenya.

What You'll Do

1. Plan and execute operational tasks: Be the most vibrant planner and executor of key activities that keeps operations running smoothly; transport and movements, housing, maintenance and many more. This would require you to be a very good communicator, highly flexible and be a supportive team player as there is high engagement with multiple stakeholders.
2. Plan and execute administrative tasks: You would be responsible for preparing communications, such as memos, emails, invoices, reports and other in country correspondence. You will also be responsible for scheduling staff and other meetings; as well as scheduling appointments where necessary. Where required you would also be responsible for collating and distributing mails and action item tasks from staff and other meetings
3. Ensure facilities and equipment are well maintained: You'll be responsible for reporting, tracking and supervising corrective and preventive maintenance actions on distribution center facilities and equipment (vehicles, generators, etc.). You are expected to close these actions out and properly document them.
4. Coordinate and support visitors: You’ll be the point of contact for all visitors to and from the center. You’ll be responsible for ensuring a seamless and world-class hospitality experience for all visitors coming to the center.
5. Coordinate and organize Stakeholder Meetings: You would be responsible for working with country and global level leadership to coordinate and organize stakeholder meetings
6. Documentation Management: You will be responsible for ensuring that correspondence between stakeholders and country leaderships are submitted promptly and archived appropriately. You will be required to write and edit documents from letters to reports and instructional documents
7. Manage vendors: You’ll be responsible for sourcing, on-boarding and managing vendors (food, sundries suppliers, service providers and contractors) and expected to make input into the processing of their payments.
8. Supervise facilities support teams and contractors: You’ll be responsible for ensuring a high quality work output of the facilities support teams such as janitors and drivers.

What You'll Bring

• Minimum of a diploma certificate
• Prior experience in facilities management and administration (maintenance planning and scheduling, team management and leadership)
• Strong data gathering and analytics and reporting skills. Able to work with computing systems (G Suite, Microsoft Office Suite etc.)
• Licensed Driver who is able to drive a manual vehicle