Current Opportunities at Bioversity International

Job Description

• Support in the registration of NBO transactions.
• Support in payment processing ensuring all payments are adequately supported, authorized, and registered into the system on a timely basis.
• Support in timely reconciliation of month end cash and bank balances between cashbooks/petty cash and banks statements.
• Assist in processing travel advance requests vouchers and legalizations from staff on completion of activities and any necessary communications/follow up required to close staff account.
• Support in the management and reconciliation of supplier accounts.
• Support in the management of mileage recovery journals.
• Assist during month end processes as may be assigned.
• Support Treasury unit as may be assigned.
• Filing management, document consolidation and scanning, printing & filing of documents in the digital archiving platform and Storeroom as appropriate.
• Assist in the management of the digital archiving platform and maintaining month end reconciliation of documents uploaded versus actual transactions for the month.
• Provide support in both external and internal audit processes. 
• Complete and update weekly tracker/control files and follow up as necessary.
• Any other tasks as may be

Requirements

• Bachelor’s degree in economics, accounting, finance and related fields.
• At least two (2) years of relevant work experience in finance units in process-oriented / transactional activities preferably gained in an international organization.
• Proficiency in relevant software packages (Microsoft Office Suite).
• Knowledge of or experience with financial management software.
• Full professional proficiency of the English language, both written and spoken
•  Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
•  Well-developed skills in personal organization, filing and priority setting, problem solving and accuracy.
• Strong client orientation and service approach
• Sound judgment and initiative; ability to work independently within the assigned area 
• Working knowledge of other languages.

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• The Alliance of Bioversity International and CIAT is looking for a highly skilled Administrative Analyst to support the Food Environment and Consumer Behavior (FECB) – Lever 1 Team.
• The position is responsible for providing efficient and effective administrative, logistical, and operational support to several projects in the Africa region under the Food Environment and Consumer Behavior Team being co-supervised by the FECB regional team leader and the Program Management Officer.

Key duties & responsibilities

The main responsibilities are the following:

Administrative duties:

• Act as the focal point for processing requests made by FECB research staff following and in compliance with institutional policies and procedures. 
• Support research staff in the hub in raising requests for the acquisition of goods and services and following up with the person responsible for implementation, liaising with accounting staff about payments.
• Support and guide colleagues in the process and required documentation for the hiring of research staff including interns, visiting research fellows, and national and international consultants.
•  Assist with payment authorizations, travel arrangements (tickets and payment advances), and travel expense claims.
• Make logistical arrangements for meetings, seminars, conferences, and other events (including invitations, air tickets, hotels, etc.) and relevant follow-ups.
• Carry out other administrative duties as required. 

Project Management Support duties:

• Set up Africa region FECB team meetings, prepare minutes of those meetings, and report back to the FECB regional team leader.
• Maintain FECB-Africa ongoing projects and fundraising tracking tool up to date in liaison with Grant Managers, the Resource Mobilization Unit, and PMO.
• Support FECB regional team leader in the monitoring of project activities (including following up whether the activities are on track or whether adjustments are needed) and project expenditures in liaison with Finance units (this includes pre-review of Budget Execution Reports or Financial Reports).
• Communicate with the FECB team and research support units (Finances, Partnerships and Communications, and HR) to address issues affecting the integrity and efficiency of service delivery and to identify ways in which the workflow between research and admin teams can be improved for greater efficiency.
•  Carry out other project management support duties as required. 

Requirements

• Bachelor’s degree in Business Administration, Finance, International Relations, or related fields
• Minimum two (2) years of work experience in similar positions
• Proficiency in English, additional language skills considered beneficial.

Competences

• Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, and excellent interpersonal skills.
• Strong client orientation and service approach   
• Ability to provide a high level of service under pressure.