Current Opportunities at Equality Now

POSITION / ROLE SUMMARY

• This position reports to the Global Director of Finance and Administration, has a dotted reporting line to the Global Director of Programs and is based in Kenya, however has a global remit and supports all subgrantees and partners around the world. 

SUMMARY OF POSITION FUNCTION:

• The Global Subgrants and Partnerships Coordinator will serve as a key support role related to the administering of subgrants at Equality Now. Specifically, s/he will provide day-to-day support of subgrants administration, performing the assessment of partners, drafting subgrant agreements/amendments and spend monitoring. The position will be a resource for staff as it relates to compliance issues and questions in connection with donor regulations and subgrant agreements and should have experience and familiarity with the rules and regulations of donor requirements relating to the particular subgrantee or partner.

PRIMARY RESPONSIBILITIES:

• Actively participate in the development of subgrant portion of the grant proposals, assess budget allocation for the subgrantees and participate in all meetings relating to the initial partner outreach, set-up subgrant agreements, once grant is approved, and monitor partner expenses as well as coordinating on partner performance with the assigned programmatic staff from the start of the grant to its close throughout the grant life-cycle
• Conduct pre-award due diligence assessment of current and potential partners, and analyze organizational capacity to manage subgrant funding and project implementation for all subgrantees
• Based on standard templates, lead drafting of subgrant agreements and amendments working directly with appropriate program staff ensuring related forms are current with respect to Equality Now’s and donor compliance requirements
• Participate in Go/No Go process for grant applications that include subgranting to ensure subgrant related needs are captured and future steps outlined with the program and development staff pre-award and post-award 
• Work with Global Budgets and Reporting Manager to ensure subgrant budgets are properly incorporated in the individual grant budgets as well as organization-wide budgets and are aligned with the reporting requirements of the donor
• Implement, update and maintain subgrantee database and produce reporting as required
• Create and maintain subgrantee database in WizeHive to ensure proper internal controls are implemented in the life cycle of subgrants
• Draft memos and guidance documents and act as a resource for program staff for all compliance-related issues pertaining to subgrants
• Working with program staff, ensure subgrant payments are made in accordance with subgrant agreements ensuring the relevant due diligence backup has been completed
• Lead all anti-terrorism compliance checks of partners and ensure accurate tracking of all such requests and documentation within subgrant database
• Ensure timely internal review, monitoring and clearance of all financial documentation and reporting associated with subgrants, in coordination with Accounting Managers and/or Global Director of Finance and Administration  
• Provide analysis of the status on current and closed subgrants, e.g. spending patterns, outstanding reports and other ad hoc reports
• Work with subgrantees on close out, e.g. documentation, distribution of inventory, retention of intellectual property, audit, etc.
• Perform other duties as assigned by the Global Director of Finance and Administration and Director of Programs

SPECIAL PROJECT 1 Finetune a subgrantee database and processes involving subgranting 

• In 2024, audit all organizational subgrants for all active grants
• Ensure that all relevant due diligence backup for each subgrantee have been uploaded into the database
• Develop a checklist of all necessary data and ensure all audited subgrantees have provided this information to the organization
• Ensure the portal is fully functional and develop reports to support the reporting needs of the organization 

SPECIAL PROJECT 1 Develop subgrantee toolkit

• Compile templates of useful organizational policies and best practice processes for those subgrantees that might have the need for these

DEADLINE FOR APPLICATION: 1st March, 2024

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POSITION / ROLE SUMMARY

• The Global Institutional Giving Officer will help to grow and diversify the institutional funding for Equality Now across Africa, the Americas, the MENA region and Asia. Reporting to the Global Institutional Partnerships Manager, the post holder will serve as an integral member of the Development team, and help Equality Now achieve its mission by increasing funding from foundations, as well as bilateral and multilateral agencies.
• The position will work in close collaboration with the Program, Monitoring & Evaluation, and Finance Teams. The role requires excellent interpersonal and communication skills, including the ability to synthesize technical details into a compelling narrative, a respectful and team-oriented working style, and a talent for understanding and responding to donors’ interests.

KEY RESPONSIBILITIES

• Independently manage a portfolio of funders, including ongoing stewardship of existing grants and renewals.
• Support all aspects of the grant management process including timely submission of reports and other required grant deliverables, contract management and donor liaising;
• Coordinate proposal design and reporting processes involving staff from different departments to comply with donor requirements;
• Act as a primary point of contact and/or support relevant program staff in maintaining timely and effective communication with donors and prospects;
• Work with colleagues throughout the organization to develop funding opportunities, program overviews and impact updates for donors, as needed.
• Research and track relevant grant opportunities and prospective institutional donors to support our global work across the organization’s thematic priorities;
• Lead research, vetting, outreach and cultivation efforts with prospective donors;
• Coordinate and, at times, lead meetings with institutional donors and prospects to showcase Equality Now’s work and impact;
• In coordination with the Global Grants and Compliance OfficerHelp maintain data and key performance metrics to assess progress toward funding goals for the grants portfolio, including revenue projections;
• Maintain donor files and update the database and other tracking documents.
• Identify and recommend solutions to improve the efficiency and effectiveness of grants management across the organization; 
• When necessary, oversee consultants supporting institutional fundraising as assigned;
• Coordinate and communicate with partners and stakeholders for proposal development and reporting processes   
• Help build the capacity of colleagues to support development efforts, specifically on donor engagement, proposal development, and grant management

KEY STAKEHOLDERS

• The Global Institutional Giving Officer will engage with both internal and external stakeholders. Within Equality Now, they will work closely with program, finance, and MEKI colleagues for the design and management (including reporting) of the grants. Externally, they will actively engage with potential and current donors, peer organizations, and local partners. 

MEASURES OF SUCCESS

• Proposals and concept notes developed grant renewals
• Funding opportunities identified, analyzed, and pursued
• New institutional income generated
• Donor outreach
• Quality of reports
• Improved ways of working, procedures, and processes for proposal design and grant management

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED

• A Bachelor’s degree or equivalent experience.
• Passion for social justice issues, particularly women’s and girls’ rights, gender equality, diversity and inclusion; understanding of the law is a bonus;
• Minimum of five years of experience in grant writing, research and analysis of donor trends, and institutional funding;
• Experience working on complex, multi-year, grants with institutional donors, including governments, multilaterals, and private foundations;
• Experience in frontline fundraising with institutional donors; experience of working with regions and/or countries beyond Africa is desirable; 
• Written and spoken fluency in English (fluency in Arabic, Spanish and/or French is a bonus);
• Strong knowledge of Microsoft Word, PowerPoint and Excel, Google Suite, and other online document sharing applications;
• Experience in Raiser’s Edge or other fundraising databases and donor research techniques is a plus;
• Experience working collaboratively with external partners in fund development;
• Excellent verbal and writing communication skills;
• Demonstrated ability to quickly and accurately summarize complex ideas and large amounts of information;
• Advanced interpersonal skills - able to work effectively, collaboratively, and respectfully in a fast-paced environment with diverse, international co-workers in a relatively small organization;
• Strong problem-solving skills and attention to detail with accuracy;
• Ability to work and thrive as part of a dispersed team;
• Comfort with a hybrid working environment (2-3 days a week in the Nairobi office) and occasional international travel.

COMPETENCIES REQUIRED

• Strategic thinking
• Collaboration and teamwork
• Cultural competence and sensitivity
• Adaptability and flexibility
• Assertiveness
• Project management
• Networking and relationship building 

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POSITION / ROLE SUMMARY

• Equality Now is offering a great opportunity for someone to take up a Regional Communications Officer role with our Communications Team in the Africa Regional Office.  The Regional Communications Officer, who should have all-around solid advocacy communication skills, will be able to write and converse fluently in English language skills and a can-do collaborative attitude to challenges and opportunities. This opportunity will require the person to have a flexible approach to working hours, connect with the broader global communications team, respond to reactive communications needs, and be available to travel.

KEY RESPONSIBILITIES

• Reporting to the Regional Communications Manager for Africa & MENA, the Regional Communications Officer- Africa, as part of Equality Now’s Global Communication team and working directly with the Africa program teams, will undertake the following tasks:

Global Communications:

• Collaborate with program teams and partners on specific campaign initiatives at regional and global level.
• Amplify the work of national and international partners via Equality Now global channels.
• Identify and produce well-written, factually accurate, and risk-sensitive copy for use in multi-channel communications outputs globally.
• Respond to inbound international media or event requests relating to the EN’s role in various regionally focused campaigns.
• Lead in the development and dissemination of key messaging and calls to action into communications output and oversee appropriate sign-off.
• Spearhead brand visibility, placement and coordination in campaign focused events.
•  Report on impact, performance and milestones in relation to the communications objectives identified. 
• Ensure Africa campaign work is represented in Equality Now’s global editorial calendar by participating in regular meetings with the global team.

Regional Communications:

• As a communications resource, work collaboratively with the programs team to implement a work plan with KPIs that aligns with the regional communications strategy.
• Lead in the production of multi-channel communications strategies in relation to thematic campaigns in the region including Ending Harmful Practices, Ending Sexual Violence, Ending Sexual Exploitation and Legal Equality as assigned. 
• Identify and spearhead partnership opportunities with the media, influencers and other key players with a mission to advance communications objectives. 
• In conjunction with the Programs and the Communications team, lead in the creation and oversight of workplans for strategic communications activities that proactively raise awareness of the issues that profile our advocacy work in the region. 
• Gather engaging case studies for communications output; conduct interviews, including with those who are extremely vulnerable, employing the utmost professionalism and sensitivity; with informed consent. 
• Organize, create content for and support the delivery of identified initiatives targeting local CSOs partners and/or media practitioners.
• Create content/events for social media, presentations, print-based items, events, and press media.
• Support the production of publications, content, and design.
• Work together with the programs team in the population of reports in line with donor priorities.
• Regional travel may be required. 

Media Relations:

• Establish and manage media relations in the Africa region.
• Leverage media coverage and digital channels as advocacy tools to increase understanding of campaign issues; build brand awareness about EN work in Africa and generate positive media coverage featuring EN campaigns.
• Maximize media opportunities and secure positive media coverage for EN by working with the global media team to proactively pitching ideas to national, regional, and international media; respond in a timely and effective way to incoming media inquiries; work with communications and program teams to provide expert comment. Expand our network of media contacts, including journalists, news editors, and influencers reporting in and on the region.
• Write op-eds and press releases, and lead in placing them in the media- national, regional and international platforms. 
• Contribute to editorial planning in the medium and short term. 

Digital Communications:

• Creative development of high-impact social media strategies in line with various digital campaigns in the region.
• Work closely with the digital team in overseeing content production and representation in EN’s digital platforms including the website and social media channels.
• Plan virtual events including webinars, virtual launches, Twitter chats and Twitter spaces.
• Develop social media toolkits, social media planners, and design digital collateral for use by partner organizations and key stakeholders.
• Lead in online movement building for the region and curate participatory social media initiatives in line with programmatic objectives.

Event Planning:

• Support in organizing various thematic events, workshops, openings, presentations, seminars, conferences, hackathons, flash mobs and other events.
• Lead in media mobilization during these events and coordinate the development and dissemination of press packs.
• Develop and execute effective post-event engagement strategies with key stakeholders including highlight emails, newsletters, social media toolkits, and interactive photo galleries as required.
• Actively engage in extensive communication with stakeholders through online media, phone calls and face-to-face meetings. Prepare meeting highlights and keep track of program-related meeting lists.
• Assist in development of the Terms of References (ToRs) for outsourced services, as well as maintain regular communication with the relevant service provider companies, experts and other stakeholders.
• Handle content development, information dissemination and awareness raising activities through communication with mass media and social media channels on the scope and outcomes of key events (Facebook, LinkedIn, X, YouTube, Website Blogs etc).
• Regularly update the EN photo gallery with corresponding materials in cooperation with regional communications officers and relevant program leads.

Day to day:

• Media monitoring and identification of opportunities for reactive media opportunities and social media postings relevant to our scope in the Africa region.
• Workplan monitoring.
• Development of key media assets such as photos, and graphics for social media, press releases, pitches, and blogs as needed.
• Sharing media invites and organizing media interviews with Equality Now staff in line with planned activities. This may include assisting with the development of briefing notes and quotes. 

KEY STAKEHOLDERS

• They will work closely with the Africa Regional Director, Africa Regional Representative, Global Campaign Leads, the Regional Communications Manager for Africa and MENA, and other communication team members in other regional hubs to create impactful and compelling communications and advocacy communications interventions.

MEASURES OF SUCCESS

• Ability to draft and implement effective and agile communications strategies
• Ability to identify opportunities and establish media relationships across the region
• Ability to develop high-quality assets that generate campaign outputs
• Ability to engage effectively with their teams/colleagues.

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED

• At least 5 years of working experience in communications in regional or international organizations.
• A bachelor’s degree in communications, social studies, gender studies, or related field.
• Understanding/demonstrable experience of advocacy communications campaign strategy and project management.
• Excellent interpersonal and relationship management skills.
• A good all-rounder in ideating and delivering communication tactics: events, PR; social media; press etc.
• High-quality writing skills - that extend to digital channels, particularly social.
• Comfortable in training others or learning how to train others
• IT literate, with experience using Microsoft Office applications.
• Ability to undertake research tasks independently.
• Should be creative and innovative.
• Should be enterprising and solution driven.
• An understanding of and commitment to Equality Now’s work and objectives.
• Positive attitude, dependable and good sense of humor

COMPETENCIES REQUIRED

• Organizational Agility, Innovativeness, Creativity, Problem-Solving, Teamwork 

DEADLINE FOR APPLICATION: 26th FEBRUARY 2024