Jobs at Aga Khan University Hospital

Job Purpose:

To manage inventory effectively and efficiently within the PSCMD satellites stores and supply centers to ensure continuity of supplies by close monitoring of stock movement and levels and by also appropriately planning staff work schedule to achieve departmental and institutional goals and objectives.

Key responsibilities

Administration:

• Assist end users to get alternative products for items that are out of stock.
• Ensure timely submission of invoices received at theatre satellites.
• Attend theatres user committee meetings and follow through closure of supply chain agenda issues.
• Support the PSCMD Satellites Supervisor in the daily operations.

Quality Control

• Confirm order requests from various sub stores.
• Verify medical surgical items and direct delivery items billed to patients.
• Monitor Stock Issue and charges.
• Ensure items issued are accurately and timely posted and timely submission of invoices received.
• Monitor pending material requests and follow up on closure for declined requests.

Coordination

• Support relevant user departments with quotations of new product requests.
• Coordinate with purchasing dept. to ensure on-time delivery of items requested by end users.
• Co-ordinate with the main warehouse to ensure timely deliveries to the sub stores.
• Co-ordinate deliveries from the main warehouse to various sub stores within the Hospital.

Financial Management

• Ensure Optimum stock levels across the Hospital satellites locations.
• Ensure Minimal stock variances and monitor stock to ensure no expiries.
• Monitor and identify obsolete items and subsequently facilitate return to supplier.
• Share with end user slow moving non-stock items for consumption

Reporting

• Ensure Optimum stock levels across the Hospital satellites locations.
• Ensure Minimal stock variances.
• Monitor stock to ensure no expiries.
• Monitor and identify obsolete items and subsequently facilitate return to supplier.
• Share with end user slow moving non-stock items for consumption

Qualifications, Experience and Skills required:

• Diploma in Supply Chain Management.  A degree will be an added advantage
• 2 years’ work experience in the field of supply chain management
• Proficiency in MS Office – MS Excel, MS word, MS PowerPoint, etc.
• Experience in Inventory Control systems
• Membership with KISM/ CIPS or any other relevant professional body
• Business letters & report writing skills
• Excellent interpersonal and communication skills; Excellent telephone handling skills
• Leadership skills; attention to detail.
• Good organization and administrative skills
• Ability to work independently and in a team

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Job Summary

To assist in overall implementation of the study activities including recruiting study participants, support with community engagement activities, data collection activities and data management.

Responsibilities

• Familiar with data collection tools, consenting processes and protocols.
• Assist in translation of study tools from English/Swahili to local language.
• Support with community engagement processes.
• Introduce participants to the study and conduct the consent process.
• Conduct data collection activities as per the outlined protocols.
• Ensure proper storage of study documents/samples.
• Documentation of all field implementation and community engagement process including keeping accurate records and raw data.
• Provide regular updates on progress, challenges and submit timely reports on data collection activities.
• Comply with stipulated guidelines related to informed consent, data collection and data handling and maintain utmost confidentiality of the data.
• Tracking of participant follow-ups, management of all data & IT devices.

Requirements

• A degree/diploma in Public Health, Nursing, Nutrition, IT, Psychology, Management Science, Sociology, or any other related field.
• Proficiency in use of smart phone/tablet/computer is required.

Relevant Experience.

• 2 years working experience.
• Experience supporting a research project on data collection.
• Experience using tablet-based software for collecting data (e.g. Redcap, ODK)
• Experience in community mobilization and engagement processes.
• Familiarity with research ethics.
• Ability to work within tight schedules under minimal supervision.
• Should be fluent in English/Swahili and the community local languages.
• Experience working in remote areas within Isiolo county.
• Excellent report writing and communication skills.

Personal Characteristics

• Team player.
• Good communication skills (both written and oral)
• Attention to detail.
• Good natured and presentable.