Jobs at Tatu City Limited

RESPONSIBILITIES:

The role is to oversee the successful planning, execution, and completion of projects while ensuring compliance with standards, timelines, and budgets. This is done through effectively managing the set budgets and timelines, in conjunction with service providers (where relevant), and subsequent execution of development activities against these targets and eventual handing over.

Other responsibilities:

• To work closely with the sales team to identify projects and prepare approved budgets and delivery timelines.
• Managing project plans, schedules, and budgets while ensuring adherence to timelines and milestones and overseeing project execution to achieve deliverables.
• Assist in the design and specifications for the deliverables.
• Leading and managing contractors and suppliers by assigning tasks and responsibilities and providing guidance and support to team members.
• Manage procurement processes for materials, equipment, and services, negotiate contracts and agreements, and ensure contract terms and conditions compliance.
• Monitoring project costs and expenditures, forecasting budget requirements, and taking corrective actions to address budget overruns or variances as needed.
• Implementing quality assurance and control measures, monitoring construction and engineering activities to maintain quality standards, and conducting inspections and audits as necessary to ensure compliance and quality throughout the project lifecycle.
• Ensuring adherence to health, safety, and environmental regulations and standards, implementing on-site safety protocols and procedures, and fostering a culture of safety and environmental responsibility within the project team and stakeholders.
• Liaising with clients, stakeholders, and regulatory authorities, providing regular project updates and reports, and proactively addressing stakeholder concerns and resolving issues to ensure smooth project progress and stakeholder satisfaction.
• Identify potential risks and develop mitigation strategies, implementing comprehensive risk management plans to minimise project disruptions and ensure smooth project execution.
• Maintaining accurate project documentation and records, and preparing and presenting project reports to senior management or clients to provide clear insights into project progress and outcomes.

REQUIREMENTS

Hard skills and experience:

• Degree in Civil Engineering or related field.
• Registered Engineer.
• Minimum 7 years of relevant experience.
• Proven experience in planning, monitoring and execution of projects.
• Familiarity with quality and health and safety standards.
• Proficiency in planning tools such as MS Project.
• Proficiency in preparing detailed project status reports.
• Experience of MS Office / AutoCAD
• Outstanding communication and negotiation skills
• Excellent Organizational and time management skills
• Team Player with leadership abilities
• Certification in PMP or PRINCE2 desirable
• Strong leadership skills

Deadline 31 December 2024 

go to method of application »

Position Overview

Tatu City is looking to hire an experienced Events Manager to join our team. The Events Manger will be responsible for conceptualizing, planning, coordinating, and executing high-impact events that showcase Tatu City’s vision, promote Tatu City’s offerings and enhance community engagement. The role involves managing both B2B and B2C events, while ensuring alignment with Tatu City’s brand and strategic objectives. The ideal candidate will have a strong background in event management, excellent organizational skills, and a passion for creating memorable experiences.

Key Responsibilities

Strategic Event Planning & Management

• Develop, plan and implement a comprehensive annual events calendar aligned with Tatu City’s marketing engagement strategies.
• Plan and execute various events including property launches, investor meetings, community gatherings and sports events.
• Manage event budgets, ensuring cost-effectiveness while maintaining high-quality standards.
• Create detailed event proposals, including timelines, venues, suppliers, staffing, and promotional materials.
• Track and reconcile all event expenses, providing regular budget reports.

Stakeholder Management

• Build and maintain relationships with key stakeholders, including residents, corporate clients, government officials, and community leaders.
• Coordinate with internal departments (Marketing, Sales, Operations) to ensure event objectives align with overall business goals.
• Identify and manage relationships with vendors, suppliers, and contractors.
• Oversee event staff and volunteers, providing clear direction and leadership for successful events execution.
• Liaise with sponsors, partners, and stakeholders to ensure their requirements and expectations are met.

Operations & Logistics Coordination

• Coordinate all event logistics including venue selection, layout planning, catering, transportation and technical requirements.
• Ensure compliance with safety regulations and obtain necessary permits and licenses.
• Manage event setup, execution, and breakdown, ensuring all aspects run smoothly and efficiently.
• Implement and maintain an efficient event management system.
• Handle crisis management and develop contingency plans.

Marketing & Communications

• Work closely with the Marketing team to develop event promotion strategies and drive attendance.
• Work with the marketing team to create promotional materials, including flyers, posters, social media content, and press releases.
• Utilize various channels to advertise events, including online platforms, print media, and direct outreach.
• Ensure consistent brand representation across all events.
• Develop and implement marketing strategies to promote events.

Performance Measurement

• Establish KPIs for event success and implement measurement tools.
• Conduct post-event analysis to gather feedback, assess the success of events and prepare comprehensive reports.
• Analyze event data and metrics to identify areas for improvement and inform future event planning.

Compliance and Safety

• Ensure all events comply with relevant health, safety, and legal regulations.
• Develop and implement risk management plans to address potential issues and emergencies.

Skills and Competencies

• Bachelor’s degree in a relevant field such as Events Management, Marketing, Business Administration, or related field.
• Minimum 8-10 years of experience in events management, preferably in real estate or large-scale development projects.
• Proven track record of successfully managing high-profile events.
• Excellent project management and organizational skills.
• Strong budget management and financial acumen.
• Superior interpersonal and networking abilities.
• Strong leadership and team management capabilities.
• Creative thinking with problem-solving and crisis management skills.
• Working knowledge of digital marketing and social media platforms.
• Experience in a fast-paced environment, multi-tasking and quick decision-making.

Personal Qualities

• Highly organized with exceptional attention to detail.
• Ability to work under pressure and meet deadlines.
• Innovative approach to event planning.
• Flexibility to work evenings and weekends as required.
• Strong leadership and team management skills.
• Ability to build and maintain strong relationships with stakeholders.
• Flexible and adaptable to changing circumstances.
• Passionate about creating memorable experiences for attendees.

Deadline  30 January 2025