The Program Accountant will be responsible for providing comprehensive financial management and accounting support to program activities, ensuring accuracy, transparency, and compliance with both donor requirements and TechnoServe policies. Reporting directly to the Program Manager, with a dotted line to the Kenya Platform Financial Controller, the role will oversee the processing of financial transactions, budget tracking, financial reporting, and audit preparation, while maintaining accurate program records. This position plays a key role in supporting effective resource utilization and ensuring the program’s financial integrity.
Key Responsibilities
Financial Transactions & Accounting
- Manage project financial records, process payments, and maintain accurate ledgers, cash books, and program files.
- Review invoices, staff advances, and reimbursements for accuracy, authorization, and correct coding.
- Ensure payroll data is captured accurately and charged to the correct donor cost codes.
- Perform monthly bank reconciliations and resolve outstanding items promptly.
- Support financial documentation and maintain compliance with TechnoServe, GIZ, and donor requirements.
Budget Monitoring & Reporting
- Track program expenditures against budgets and flag variances for management action.
- Assist in preparing monthly, quarterly, and annual financial reports for internal and donor requirements.
- Support budget reviews, forecasts, and burn rate analysis.
- Ensure all financial data is accurate, complete, and submitted within set deadlines.
Partner Financial Support & Compliance
- Review subaward/partner financial reports and supporting documentation for accuracy.
- Monitor partner expenditure against approved budgets and donor regulations.
- Provide financial training and technical assistance to partners and field staff.
- Ensure program financial operations comply with donor rules, TechnoServe policies, and statutory regulations.
Audit & Internal Controls
- Support internal and external audits by preparing schedules and documentation.
- Assist in implementing audit recommendations and strengthening program-level controls.
- Maintain high levels of confidentiality regarding sensitive financial information.
Asset & Procurement Support
- Maintain and update the fixed asset register and ensure effective safeguarding of project assets.
- Support periodic asset verification and resource utilization reviews.
- Collaborate with procurement staff to ensure compliance with donor and TechnoServe procurement policies.
Required Skills and Experience
- A Bachelor's Degree in Business-related courses, e.g, Accounting, Business Administration, Economics, etc.
- Professional Qualification in CPA, ACCA, and CMA is a MUST.
- 3-5years of financial accounting experience, preferably in an NGO environment
- Excellent IT skills with experience in operating computer-based financial management systems
- Competent to advanced level in Microsoft Excel
- Experience and knowledge of Serenic Navigator is highly preferred
- Ability to work under pressure with minimum supervision
- Experience in working with projects funded by international donors
- Working knowledge of donor compliance rules and regulations
- Willingness and ability to take the initiative in identifying problems, suggesting solutions, and implementing agreed solutions.
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The Program Driver will provide safe, reliable, and efficient transportation support for program staff, partners, and visitors in the execution of program activities. Based in Nairobi and reporting to the Program Assistant, the Driver will be responsible for ensuring proper vehicle maintenance, adherence to organizational and donor transport policies, and timely facilitation of travel to field sites and stakeholder engagements. The role will also include providing logistical support during events, assisting with program errands, and maintaining accurate transport and fuel records.
By ensuring efficient mobility and dependable support, the Program Driver will contribute to the smooth implementation of program operations across Nairobi and field locations.
Duties & Responsibilities
Transport Services
- Drive staff, consultants, and partners to meetings, trainings, and field assignments as directed.
- Run official errands, including procurement and delivery of documents and materials.
- Maintain punctuality and ensure safe and courteous service at all times.
Vehicle Management
- Conduct daily vehicle checks (fuel, oil, water, brakes, tires, etc.).
- Ensure vehicles are clean, roadworthy, and serviced on schedule.
- Maintain an accurate logbook of all trips, mileage, and fuel consumption.
Ensure all statutory requirements (insurance, inspection, licenses) are valid and up to date.
Safety & Compliance
- Drive by Kenyan traffic laws and TechnoServe’s safety guidelines.
- Ensure that all passengers observe safety protocols, including the use of seat belts.
- Report accidents, incidents, or vehicle issues immediately and assist with necessary documentation.
- Keep first aid kits, fire extinguishers, and safety equipment in vehicles and ensure they are functional.
Operational Support
- Provide logistical support for workshops, trainings, and field visits.
- Assist the program team with small administrative and clerical tasks when required.
Required Qualifications
- Kenya Certificate of Secondary Education (KCSE).
- Valid, clean driving license for light vehicles (Class BCE).
- Valid Certificate of Good Conduct.
- Minimum of 5 years’ professional driving experience, preferably with NGOs, development agencies, or corporates.
- Demonstrated safe driving history and knowledge of Nairobi routes and counties.
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