Jobs at UN-Habitat

General Administration

• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively and liaises frequently with staff and internal team members of the section both at Headquarters and in the field.
• Performs other related administrative duties, as required (e.g., travel, programmes, monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, workshops, expert group meetings, conferences and translations).
• Provide guidance, training, and supervise the work of more junior staff, consultants, UNVs and interns.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures. Contract Administration
• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Reconciles the contractors' invoices against the goods and services provided by the vendors/contractors and approved by the UN.
• Process the payment of contractors' and vendors’ invoices and monitor payments.
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years of progressively responsible work experience in administrative services, finance, accounting, audit, human resources or related areas is required.
• The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
• Experience with System Application Programme (SAP) based Enterprise Resource Planning (ERP) systems, is desirable
• Experience with the United Nations or similar international organizations is desirable.
• Experience in budgeting, project administration, technical cooperation, accounting management or related areas is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

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Responsibilities

• Directs and manages the Regional Programmes Division of UN-Habitat;
• Contributes to the formulation of UN-Habitat’s overall strategies and policies by participating in senior management committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the USG/ASG; and contributes to the overall management of UN-Habitat’s activities and operations;
• Oversees Regional Offices, providing guidance to the Regional Directors and other senior managers in Country Offices;
• Leads the formulation and implementation of the substantive work programme of the Regional Programme Division, determining priorities and allocating resources for the completion of outputs and their timely delivery;
• Leads the review and implementation of UN-Habitat’s regional architecture including the coordination and support at sub-regional level and multi-country presence.
• Ensures that the new subregional and country offices receive the required support on strategic and operational aspects, including resource mobilization;
• Provides overall guidance to regional and country offices to align with the United Nations Development System Reform at regional and country levels.
• This includes technical and political support to produce country programme documents and engage in the UN Common Country Analysis and UN Sustainable Development Cooperation Framework at country level. Performs other related duties as requested by the senior management of the Organization.
• Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting.

Education

• Advanced university degree (Master’s degree or equivalent) in urban development and human settlements related studies, business or public administration, finance, accounting, law, social sciences or related areas is required.
• A first-level university degree in combination with two (2) years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

• At least fifteen years of experience in managing complex development operations, interagency and international cooperation; ten of which should be at the leadership level is required.
• A minimum of ten years of proven record in negotiation of partnerships and substantial mobilization of resources is required.
• Five years of substantive experience in urban development and human settlements, including management of programmes, at the international level is desirable
• Experience in an international organization or the UN system both at HQ or Regional and country levels is desirable.
• Experience in data analytics or related area is desirable