Open Positions at Optiven Limited

We seek to hire experienced, self-driven and results oriented candidates to fill in the role of Property Sales & Marketing Executive. The desired persons will be reporting to the Regional Sales and Marketing Managers. The available vacancies are as follows;

• Optiven Head Office – 10
• Optiven Global Office, Karen – 10
• Optiven Nanyuki Region – 5
• Optiven Pwani Region – 5
• Optiven Malindi Region – 5

Duties & Responsibilities:

• Develop effective and consistent lead generation strategies.
• Generate a pipeline of sales prospects.
• Close sales deals with potential customers already established.
• Build and maintain relationships with converted clients by providing after sales support, walk with the customer until they receive the titled deed.
• Support the Brand Optiven.
• Carry out other related tasks as might be required from time to time

Requirements for the Property Sales & Marketing Executive Job:

• Certificate/Diploma in Business Administration, Sales & Marketing or a related field
• A competent user of the Internet, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint and Microsoft Excel
• At least 2-3 years’ experience working as a Marketer/Sales Executive, experience in real estate sector will be an added advantage.
• Must have a strong understanding of the current trends in the real estate sector.
• Must have at least 2000 followers on Social Media pages.
• Must be ready to commence work immediately.

Skills

• Must be an excellent tech-savvy person
• Excellent communication, influencing and negotiating skills
• Good organization and administrative skills
• A strong team player
• Ability to perform with minimal supervision
• Ability to adopt a flexible approach to meet targets and the needs of the business.
• Attention to detail

Last day of application is 28th June 2024.

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Job Summary:

We are seeking to hire an ambitious and self-motivated person to join our team as an Assistant Supervisor – Registry. The successful candidate will play a crucial role in ensuring the efficiency and compliance of our documentation processes.

Duties and responsibilities: –

• Assist the Registry & Documentation Manager in vetting and verifying all documents and ensure adherence to relevant regulations.
• Ensure compliance with documentation needs through client and research collaboration, assign resources and update management on projects.
• Maintain adherence to the company’s policy in enhancing client relations through communicating and informing them on the status of their needs.
• Assist the Registry & Documentation Manager in overseeing issuance of completion documents by generating a periodic tracking report. i.e., daily, weekly and monthly.
• Assist in following up and tracking legal documents and external correspondence and ensure all legal documents are free of error.
• Assist in ensuring effective utilization of existing systems for all operational requirements. Additionally, maintain an active account for relevant systems and regularly back up all data, ensuring its safety and integrity on a weekly basis.
• Train, mentor and guide new staff on improving efficiency and evaluate their performance regularly.
• Help in archiving documents and materials logically and accurately for future use.
• Update customers’ register for all our clients who have our projects.
• Coordinate with different departments to achieve end results, convey these to management, and develop new documentation and distribution ideas and thought processes.
• Improve quality consistently through discussions with clients, marketers and the management.
• Identify and apply new communication trends appropriately to business.
• Exhibit professional conduct in performing day-to-day tasks thus promoting good ethics
• Assist in drafting, implementing and improving the company documentation policies.
• Perform any other duties as may be assigned by management from time to time.

Required skills, knowledge and experience: –

• Bachelor’s degree in Information Science, Business Management or a related course of study.
• Have a minimum of 5 years’ experience in a similar position.
• Strong team working and management skills.
• Ability to prioritize, manage time well and multitask.
• Strong interpersonal, communication and customer service skills.
• Excellent presentation and report writing skills.
• Proficiency with specific software, such as document management systems and/or customer relation management programs.
• Strong IT skills and familiarity with the use of databases.
• Ability to work independently with better result output.
• Must be a person of high integrity and confidentiality.
• Attention to detail and accuracy.
• Ability to work independently under minimal supervision.
• Ability to multi-task and get things done to completion.
• Result oriented and deadline-driven.
• Excellent Communication skills.
• Problem analysis and problem-solving skills.
• Must be a great team player.

Last day of application is 10th June 2024.

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Job Summary

• We are seeking to hire two highly competent and outstanding individuals who are dynamic and passionate about delivering results to join our finance and accounts team in Nairobi.
•  The successful persons will be responsible for the general accounting function including preparing journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations. They will also be assisting with monthly closings and account analysis as well as supporting the Finance & Accounts Manager in carrying out the responsibilities of the accounting department.

Responsibilities

• Giving daily and weekly updates aimed at improving financial records.
• Updating and maintaining accounting journals, ledgers and other records detailing financial business transactions.
• Preparation of monthly closings and preparation of monthly financial statements.
• Reconciling and maintaining balance sheet accounts.
• Preparing tax computations and returns as well as assisting in preparing budgets and forecasts.
• Preparing payrolls and submitting PAYE, VAT, NSSF and NHIF.
• Drawing up monthly financial reports i.e. expense reports.
• Administering accounts receivable and accounts payable.
• Maintaining accurate debtors’ and creditors’ records and liaising with the sales team to ensure prompt debt collection and prompt creditor payment.
• Posting all transactions to the accounting software on a daily basis, i.e. disbursements, payments made out, and cash received.
• Monitoring and resolving bank issues including fee anomalies and check differences.
• Ensuring up-to-date payment of utilities
• Performing regular reconciliations of the general ledger.
• Maintaining accurate and up-to-date records of all financial transactions.
• Assisting with year-end closings.
• Assisting with the preparation and coordination of the audit process.
• Assisting with implementing and maintaining internal financial controls and procedures.
• Carrying out other related tasks as might be required from time to time.

Requirements

• Bachelor of Commerce in Finance and/or CPA K
• Member of a professional body i.e. ICPAK is an added advantage
• At least 2 years’ experience in a busy and fast- paced environment.
• Must be very proficient in accounting software i.e. quick books.
• Conversant with filling statutory returns.
• Knowledge of accounting principles and best practices i.e. GAAP
• Knowledge of financial reporting.
• Knowledge of local and international laws regarding accounting, finances and taxation.

Skills

• Attention to detail and accuracy.
• Ability to work independently under minimal supervision.
• Ability to multi-task and get things done to completion.
• Ability to meet strict deadlines.
• Excellent planning and organizational skills.
• Result oriented and deadline-driven.
• Good scheduling and monitoring skills.
• Excellent Communication skills.
• Problem analysis and problem-solving skills.
• Excellent reporting skills.
• Team player.
• Confidentiality.
• Adaptability.
• Initiative.
• Integrity.

Last day of application is 31st May 2024.