Openings at Institute for Transportation and Development Policy (ITDP)

Responsibilities

• Develop and maintain office systems and protocols.
• Provide clerical and administrative support including coordination of mailings, document archiving, and errands.
• Coordinate frequent travel for staff including visas, hotels, flights, and ground transport.
• Develop and maintain office vendor relationships (e.g., office equipment, furniture, IT equipment, cleaning services, etc.) and evaluate cost-effectiveness.
• Order, restock, and organise supplies. Ensure general cleanliness of the office.
• Track invoices, purchase orders, and receipts.
• Handle event logistics. Book event spaces, audio-visual equipment, and catering and facilitate event activities.
• Draft and track letters, make appointments, and follow up as necessary.
• Support technical teams in conducting surveys as and when required.
• Perform any other task assigned.

Qualifications

• Bachelor’s degree.
• 3 years of experience in administration.
• Ability to multi-task and handle short-term deadlines and conflicting priorities.
• Strong attention to detail.
• Proficient with Microsoft Office, including Excel.
• Strong communicator with excellent written and oral skills in English.
• Excellent problem-solving skills.
• Ability to work both independently and as part of a team in a fast-paced environment.
• Demonstrate a high level of integrity and professionalism.
• Ability to lift light loads and retrieve/move items around the office.
• Experience in sourcing office supplies and vendor negotiation.
• Good grasp of computer networking for a midsized office.

The salary will be commensurate with experience. Interested applicants can apply by sending the following information to [email protected] with “Associate 1, Administration, Kenya” in the subject line:

1. Resume and cover letter
2. Samples of written and visual work.
3. An idea about improving the public transport system in a city in Africa.

The position will remain open until filled.

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Responsibilities

• Gather information on international best practices and apply lessons learned locally. Identify strategic priorities and opportunities.
• Conceptualise, draft, and review technical documents, including feasibility studies, concept designs, and reports, ensuring that outputs meet professional standards and are delivered on time.
• Organise surveys to gather primary data on infrastructure quality and user behaviour to inform project plans.
• Serve as the Kenya country lead at ITDP, developing engagement strategies and interacting with a range of stakeholders including government officials, politicians, civil society representatives, media, and others to build support for sustainable and equitable urban transport.
• Ensure that the country team is operating within organisational guidelines and procedures.
• Work with the communications team to create communications materials that facilitate implementation of ITDP initiatives.
• Prepare progress reports and other ad hoc reports.
• Support the preparation of funding proposals and budgets.
• Facilitate internal capacity building.
• Perform any other task assigned.

Qualifications

• Master’s degree in city planning, urban design, architecture, transport planning, or other relevant field.
• At least seven years of relevant professional experience.
• Familiarity with urban planning practices and regulations in East Africa.
• Strong communication skills, including preparing effective graphics and making powerful presentations. Ability to communicate complex transport issues through concise, compelling messages, verbally and in writing.
• Team player who excels at building trusting relationships with clients and colleagues.
• Excellent research and analytical skills. You should enjoy working with numbers!
• Demonstrated ability to manage people and projects to successful outcomes.
• Ability to manage multiple priorities and projects with flexibility, work well under pressure, and keep to deadlines.
• Ability to maintain high standards while contributing pragmatic ideas.
• Strong commitment to advancing ITDP’s mission and to environmental and social justice.
• Availability to travel frequently.

How to apply

The salary will be commensurate with experience. Interested applicants can apply by sending the following information to [email protected] with “Urban Planning Manager, Kenya” in the subject line:

1. Resume and cover letter.
2. Samples of written and visual work.
3. An idea about improving the public transport system in a city in Africa.

The position will remain open until filled.