Openings at Kenya National Examinations Council (KNEC)

Job Specifications

• Managing the process of receiving, documenting, storing, and retrieving examination/assessment manuscripts;
• Preparing departmental work plan, procurement plan, and budget;
• Appraising the performance of Assistant Director, Manuscripts Services Officers, Principal Manuscripts Services Officers, Senior Officers, and Manuscripts Services Officers;
• Implementing Quality Management System for continual improvement;
• Implementing Council and Management decisions;
• Advising the Director, Test Development on any issues relating to Manuscripts Services.

Person Specifications

• At least twelve (12) years cumulative relevant work experience, four (4) of which should have served at management level;
• Bachelors Degree in Education (Business Studies) from a recognized institution; OR Bachelors Degree in a relevant discipline and a Post Graduate Diploma in Education from a recognized institution; OR Bachelors Degree in Business Studies (Secretarial Studies) from a recognized university;
• Masters degree from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated professional competence and administrative capability as reflected in work performance and results; 
• Proficiency in computer applications

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Job Specifications

• Providing leadership in formulation and implementation of ICT strategies; 
• Ensuring adherence to ICT policies, procedures and standards; 
• Undertaking a periodic review of ICT systems projects and recommending improvements; 
• Establishing mechanisms for disaster recovery and business continuity. 
• Overseeing ICT programs and activities; 
• Drawing ICT budget and procurement plans; 
• Supervising and coordinating the implementation of ICT projects; 
• Providing leadership to ICT project managers; 
• Overseeing systems development, implementation and maintenance; 
• Preparing ICT status reports and ensuring professional standards and guidelines are adhered to; 
• Preparing work plans, conducting staff performance appraisal and submitting performance reports; 
• Overseeing ICT training programs and staff capacity building;
• Facilitating procurement of ICT equipment and services; 

Person Specifications

• At least twelve (12) years cumulative relevant work experience, four (4) of which should have served at management level; 
• Masters degree in Computer Science or its equivalent from a recognized institution;
• Bachelors degree in any of the following disciplines: Computer Science, Information Communication Technology, Electronics Engineering or other ICT related disciplines with a bias in computer science from a recognized institution;
• Certification in the following; Cisco Certified Network Associate (CCNA), Microsoft Certified Systems Engineer (MCSE), Microsoft Certified Systems Developer (MCSD), Certified Information Systems Auditor (CISA) and Oracle certification;
• Management Course lasting not less than four (4) weeks from a recognized institution.
• Demonstrated merit in work performance;
• Membership to a professional body;
• Proficiency in computer application.

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Job Specifications

• In Examinations Management 
• Preparing registration circulars on examination activities and calendar of examination activities within the section;
• Supervising the registration of candidates; 
• Enforcing entry requirements for various courses as per the regulations; 
• Resolving examination related queries; 
• Preparing draft programs schedules for processing of examination /assessment;
• Leading teams during the processing of examinations/assessments results; 
• Preparing draft schedules for centering and dispatch of examination/ assessment materials;
• Estimating and presenting logistical requirements of examinations administration in the section; 
• Preparing interventions to address operational challenges within the section; 
• Preparing advertisements for print media of examination/assessment activities in the section; 
• Leading the teams during the processing of examination/assessment;
• Preparing reports upon completion of each activity done in the section;
• Coordinating and supervising the staff within the section;
• the Quality Management Systems, updating the risk register and appraising staff within the section; 
• Preparing and implementing the work plans in the section.In Field Administration
• Receiving, sorting, packing answer scripts from Sub County Directors of Education after administration of examinations;
• Dispatching and returning answer scripts and other related examination materials to and from marking centres;
• Processing examinations of examination centre bills and examiners claims in liaison with Finance division;
• Preparing schedules of appointment and promotion of senior examiners in consultation with the head of division; 
• Preparing the documents required by the field administration personnel for the examinations/assessments administration process;
• Preparing programs and draft budget estimates for briefing and sensitization of field officers and examiners;
• Compiling a list of applications from centres requesting to be used as marking centres; 
• Preparing the draft questionnaires and related documents for inspection of marking centres;
• Preparing programs, budgets, materials for the training of examiners;
• a list of successful examiners for uploading to the examiners' database and responding to unsuccessful examiners. 
• Preparing programs, budgets, relevant documents, stationery to facilitate the marking of examinations;
• Coordinating the marking exercise in the marking centre;
• Coordinating and supervising the staff within the section;
• Implementing the Quality Management Systems, updating the risk register and appraising staff within the section;
• Preparing and implementing the work plans and preparing reports upon completion of each activity done in the section. 

Person Specifications

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level; 
• Masters Degree in Education or equivalent qualification from a recognized institution;
• Bachelors Degree in Education from a recognized institution;OR Bachelors Degree in a relevant discipline plus a Post Graduate Diploma in Education from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications.

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Job Specification

• Providing legal advisory services to ensure compliance with existing law and regulatory requirements;
• Drafting, reviewing, and vetting legal instruments and making recommendations;
• Identifying and monitoring areas of risk in legal compliance and making recommendations ;
• Researching, reviewing, analyzing, and interpreting laws, regulations and advising accordingly;
• Assisting in preparing and monitoring of the Department’s budgets and expenditures; 
• Drafting and reviewing legal pleadings, attending court, Compiling documentary evidence, coordinating witness preparation, receiving court pleadings, instructing external legal counsel, and monitoring the progress of all cases;
• Assisting in Council secretariat services by preparing and dispatching Council notices, Agendas, Council papers, taking Council minutes and action reports;
• Assisting in monitoring implementation of Council decisions and preparing reports;
• Preparing reports on the use of the Council Seal;
• Assisting in conducting Governance and legal Audits and preparing reports;
• Managing the Divisions legal registry including updating legal documentation, regulations, ordinances, policy manuals to ensure compliance; 
• Mentoring and supervising staff within the Department.

Person Specifications 

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at a management level; 
• Bachelors Degree in Law (LLB) from a recognized institution;
• Masters Degree in either of the following disciplines: Law, Public Administration, Business Administration, or equivalent qualifications from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution; 
• Postgraduate Diploma in Law from the Kenya School of Law or similar qualification from a recognized institution;
• An Advocate of the High Court of Kenya;
• Member of the Law Society of Kenya in good standing;
• Proficiency in computer applications;
• Demonstrated merit and competence in work performance;

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Job Specifications

• Initiating the development & enforcement of security policies and standards in line with the operating framework;
• Monitoring and evaluating the implementation of the security strategy in line with policies, processes & procedures to deliver business objectives; 
• Coordinating security audits; 
• Coordinating continuous information gathering and intelligence analysis to develop preventive measures for enhanced security of the Council's assets and operations;
• Initiating training and monitoring outsourced security service providers to meet Council security objectives and enhance performance;
• Initiating preparation of security training programs and carrying out sensitization initiatives to enhance compliance with security standards and policies;
• Ensuring incident response planning and investigation of security violations, contributing to disciplinary and legal matters associated with such violations as necessary;
• Developing an up to date databank of security incidents and trends and reporting for management information and security action;
• Initiating programs and measures to prevent and eliminate encroachment;
• Preparing and monitoring the Divisions budget.

Person Specifications

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level; 
• Masters Degree in Security Management or its equivalent from a recognized institution;
• Bachelors Degree in Security Management or its equivalent from a recognized institution;
• Certificate in security surveillance, intelligence and investigation;
• Certificate in First Aid;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated merit in work performance;
• Proficiency in computer application.

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Job Specifications

• Coordinating human resource planning within the Council;
• Developing and proposing a review of human resources policies and procedures best practices;
• Promoting a high-performance culture and employee empowerment programs;
• Providing secretarial services to the Management Advisory Committee;
• Developing, recommending and ensuring effective implementation of staff compensation and rewards systems;
• Coordinating gender, disability, alcohol and drug abuse mainstreaming programs within the Council;
• Ensuring implementation of employee health and safety programs;
• Promoting the development of staff welfare programs;
• Custodian of staff records;
• Overseeing the development and implementation of an effective staff performance management system; 
• Managing staff separation and benefits administration processes; 
• Carrying out training needs assessment, monitoring and evaluating staff training and development programs;
• Managing the staff skills inventory;
• Ensuring and maintaining up-to-date human resource information;
• Monitoring and ensuring compliance of the HR quality management standards;
• Overseeing the Staff welfare and discipline.

Person Specifications

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level; 
• Masters Degree in Human Resource Management, Business Administration with a Human Resource Management or equivalent qualification from a recognized Institution;
• Bachelors Degree in Human Resource Management or equivalent qualification from a recognized Institution; OR Bachelors Degree in Social Sciences/Business Administration/Commerce with Diploma (KNEC) in Human Resource Management or equivalent qualification from a recognized Institution;
• Higher Diploma in Human Resource Management from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Membership to the Institute of Human Resource Management;
• Demonstrated merit in work performance;
• Proficiency in computer application;

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Job Specifications

• Providing administrative support to all Council activities;
• Coordinating the day-to-day administrative activities of the Council; 
• Maintaining and updating records of all the assets of the Council;
• Coordinating the management of Council facilities and equipment;
• Preparing and implementing a maintenance program for all Council assets;
• Ensuring proper and safe work environment for Council staff;
• Coordinating the provision of outsourced administrative services;
• Ensuring implementation of QMS, Risk Management, development of work plans, budgets and reports. 

Person Specifications

• At least ten (10) years cumulative relevant work experience, three (3) of which should have served at management level;
• Masters Degree or its equivalent qualifications in any of the following fields: Business Management, Public Administration, Finance, Commerce, Human Resource Management, from a recognized Institution;
• Bachelors Degree in any of the following fields: Business Management, Public Administration, Human Resources Management, Finance, Commerce, or relevant and equivalent qualification from a recognized institution;
• Membership to a professional body;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated merit in work performance;
• Proficiency in computer application