Jobs at United Nations Office for Project Services (UNOPS)

Functional Responsibilities:
Key results expected:

• Implementation of transactional procurement
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools

Team Management

• Facilitation of knowledge building and knowledge sharing
• Implementation of transactional procurement In close cooperation with the Project Manager, under the guidance of a technical supervisor, and reporting to the management on central issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:
• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
• Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
• Implementation of strategic procurement for projects assigned in the Business Unit.
• Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
• Management of procurement processes

Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the following results:

• Sustainability embedded along the procurement process.
• Timely and duly prepared procurement plans for projects and monitoring of their implementation.
• Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
• Awards recommended based on UNOPS procurement rules and procedures.
• Management of procurement contract, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
• Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
• Implementation of sourcing strategy and e-procurement tools Implements sourcing strategyand e-procurement tools focusing on achievement of the following results:
• Development and management of the rosters of suppliers.
• Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.

Knowledge Building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Team Management

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Education/Experience/Language requirements:
Education:

• Advanced degree or equivalent in preferably Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required.
• A first-level university degree in combination with four (4) years' experience at the international level in procurement management, Business Administration, Public Administration, or related field may be accepted in lieu of the advanced university degree.
• For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

Experience:

• A minimum of two (2) years’ professional experience in international public procurement is required;
• Experience in working with a range of stakeholders in developing and developed countries is desirable;
• Knowledge of UN / UNOPS Procurement Rules and Regulations is a distinct advantage;
• Some experience in UN system organizations, preferably in a developing country, is desirable;
• Experience / knowledge of web-based applications and Google Suite products, especially google forms,sheets, docs and slides is an asset.

Language:

• Fluency in written and oral English is required
• Knowledge of another official UN official language is an asset

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Development and Knowledge Management

• Strategic Coordination of Regional Inputs
• Transformation Management
• Change Management
• Communication
• Capability Development and Knowledge Management
• Strategic Coordination of Regional Inputs
• Develop and execute on a strategy for identifying, assessing and prioritizing regional needs primarily related to the UNOPS transformation, but also, as applicable, for other organizational change initiatives.
• Support the Regional Director in ensuring effective coordination with the Transformation Office and PID by collecting, organizing, analyzing and presenting regional feedback on transformation efforts.
• Collaborate closely with Transformation Initiatives owners (e.g., PID) to mobilize regional and country-level stakeholders for initiative-specific consultation processes in order to inform both solution design and implementation.
• Facilitate the generation of strategic alignment between regional and transformation needs to enable an accelerated, consistent, coherent and successful implementation of transformation objectives.
• Manage multiple competing priorities simultaneously and advocate for strategically aligned organizational change approaches.

Transformation Management

• Develop and execute on a strategy for tracking, monitoring and reporting on regional transformation progress to the Regional Director, the RMOA, Transformation Office, Transformation Board and other relevant stakeholders (e.g., PID).
• Proactively identify, report and manage interdependencies by advocating for strategically aligned transformation approaches.
• Leverage the Transformation Risk Management Framework to identify and support the RD in addressing region-specific risks.
• If relevant, support the scoping, prioritization, sequencing and wider planning of future Transformation Initiatives reflecting regional needs and UNOPS strategic priorities.
• Support the Regional Office and the Transformation Office in developing and implementing transformation- and initiative-level change management strategies and plans.
• Leverage UNOPS Change Management Framework and the Structured Approach to Change for the Transformation to lead regional transformation and change management activities.
• In collaboration and in alignment with the Transformation Office, strategize, coordinate and support change readiness activities in the region.
• Build a change network across the respective regions and coordinate change impact analysis and readiness assessments, conduct stakeholder analysis, and design targeted change activities to enhance adoption rates and minimize change disruption.
• In collaboration with relevant stakeholders, measure the adoption of new ways of working in the region and drive continuous improvement in the region as needed.
• Serve as primary liaison within the region to continuously update on all transformation-related initiatives.
• Promote engagement and participation in the transformation journey by supporting the development of internal region-specific communications as required, working in collaboration with other colleagues with communications tasks, as applicable.
• Collaborate in shaping transformation-level communication strategies and plans, and updating on regional activities at the monthly engagement meeting on transformation alongside the Internal Communication team, Transformation Initiatives (e.g., PID) and the Transformation Office - all to ensure coordination and consideration of timely communications.
• Work in partnership with the Communications Group on relevant global transformation-related communications.
• Measure the effectiveness of transformation-related communications within the region and drive continuous improvement.
• Develop and implement a change capability development strategy in the respective region, in alignment with the Transformation Office.
• Support the enhancement of change management capabilities within the regions through support to targeted training sessions and workshops facilitated by the Change and Transformation team and support to any follow up activities.
• Lead and support the development of transformation-related inter-regional and cross-regional networks for knowledge sharing and collaboration through active participation in relevant networks (e.g., Regional Focus Groups for PID).
• Capture lessons learned in the region from transformation efforts to drive continuous improvement and capability building.

Impact of Results

• Effective and successful performance of the Regional Transformation and Change Management Advisor will enable the successful delivery of UNOPS transformation at the regional level, which will equip UNOPS with the capabilities necessary to deliver planned services that meet the needs of beneficiaries and partners as defined by the strategic priorities and objectives set out in UNOPS Strategic Plan.

Education/Experience/Language requirements:

Education

• An advanced degree preferably in Economics, Management, Public Administration, Business Administration, Change Management or other related fields.
• A combination of a Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
• Certification in change management is a strong asset.
• Certification in Project-, Programme-, Portfolio Management (e.g. PMI, PRINCE2, MSP, MoP) is an asset.

Experience

• A minimum of 7 years of relevant and progressive professional experience is required.
• Experience working in the development and humanitarian sector is required.

Experience With Change Management And Project Management Is Required.

• UNOPS experience is an asset.
• Experience working in the regions / country office / field level is an asset.
• Strong networking skills, and experience with stakeholder management and facilitation techniques is an asset.

Language Requirements

• Full working knowledge of English is essential.
• Knowledge of another official UN language is an asset.
• For LCR, full working knowledge of Spanish is essential.
• For Africa, full working knowledge of French is desired.

Closing Date: 

 21-Apr-2024