Openings at Urgent Action Fund-Africa

Specific Responsibilities

Financial Management Support

• Preparation of payment vouchers after validation of the underlying documents
• Ensure that cheques are properly delivered, and receipts are filed
• Updating the cashbooks and carrying out monthly bank reconciliations
• Recording all transactions and updating on QuickBooks
• Filing monthly statutory returns such as PAYE, NSSF, NHIF etc
• Establishing the cash requirements for the office and ensure timely accounting and replenishment of petty cash. Prepare the petty cash vouchers and ensure the supporting documents are complete.
• Ensuring that all accounts records are filed in an orderly manner.
• Assisting in the production of the monthly accounts.
• Logistical support for travel, visa applications, participation, and various bookings for our convenings and staff retreats.
• Managing the purchase, distribution, use and repairs of all office equipment e.g., computers, printer/scanner, fittings etc.
• Maintaining and managing a suitable stock of office stationery.
• Updating the fixed assets register & office equipment list and ensure safe use/custody. Ensure all our equipment and the car is insured
• Working with IT service providers ensuring that all computers have appropriate software, back-ups, and antivirus and so on.
• Overseeing all administrative filing and records, and archiving
• Providing support to the office in all administrative matters
• Managing the Office Assistant
• Undertaking any other duties that may be requested by the Director of Finance & Operations.
• Providing periodic reports for internal/external communications to the team and other stakeholders.
• Assisting the Finance team to prepare finance reports for presentation to the Board, potential donors, for reporting purposes as and when required.
• Coordinating with HR to ensure timely preparation of payroll and other staff entitlements;
• Co-signatory for payments within set limits.
• Carrying out monthly bank reconciliations
• Agent to the bank i.e. taking wire instructions and other letters to the bank, cashing cheques and depositing cash refunds;
• Maintaining open and fluid communications with all vendors and contractors.
• Any other responsibilities as assigned.

Programs and Administrative Support

• Provide logistical support for travel, participation at meetings and various bookings for convenings, and staff retreats;
• Sourcing office supplies and services;
• Monitor the work of the Office Assistant in ensuring the smooth running of the Nairobi office and staff working virtually across the African continent;
• Ensure updating of the fixed assets register & office equipment list, and ensure safe use/custody;
• Ensure all Fund’s equipment and assets are fully insured at all times.

Financial Operations and Management

• Maintenance of documented accounting policies and procedures;
• Compute various financial reports in a timely way and in the required format.
• Liaise with the external auditors for project audits and institutional audits, and implement audit recommendations
• Assist the FOD to forecast cashflow position and available funds for investment activities;
• Monitor cash/bank balances for effective reporting.
• Ensuring compliance to statutory regulations e.g. NGO returns
• Delivering wire instructions to the bank and following up, when required.
• Assist the FOD to forecast cashflow position and available funds for investment activities;
• Monitor cash/bank balances for effective reporting.

Budgeting

Other Responsibilities

• Providing periodic reports for internal/external communications to the team and other stakeholders;
• Assisting the Finance & Operations Director to prepare finance reports for presentation to the Board as and when required;
• Maintaining open and fluid communications with all vendors and contractors;
• Any other responsibilities as assigned by the Finance & Operations Director.

Qualifications

• Bachelor’s degree in Business Studies/ Accounting or equivalent
• CPA (K)

Skills and Experience

• 4-6 years overall experience and out of which at least 1-3 years experience supervising junior roles.
• Budgeting and financial management skills.
• Working knowledge of feminist and women's rights organisations and movements;
• An appreciation of gender equality and women’s rights issues, particularly in the African settings;
• Ability to interface sensitively with people from various social, economic, political, cultural and religious backgrounds;
• Budget and financial management skills-
• Familiarity with grantmaking is an added advantage;
• Experience working with Salesforce software an added advantage.
• Good communication skills
• Strong problem solving skills and the ability to exercise sound judgement and make decisions based on accurate and timely analysis
• High level of integrity and commitment.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results through effective teams.

go to method of application »

Specific Responsibilities

• Respond to ICT user requests and coordinate in the management of the user helpdesk.
• Set-up of ICT equipment (laptops and phones) for new staff and when new equipment is purchased or during computer replacements.
• Troubleshoot problems, hardware components, desktop operating system software, and application software.
• Carry out preventive maintenance of hardware equipment including cleaning of equipment.
• Setting up and supporting teleconference & video conference meetings and administration of virtual tools used by the fund. This includes happy hours and staff meetings recordings.
• Monitor backup systems and procedures and conducting backups for staff.
• Install, monitor, and perform updates for the antivirus software.
• Update the ICT equipment inventory and ICT record-keeping.
• Develop and provide user training for basic hardware and software.
• Creating and maintaining procedures and tools for correct recording and progress of IT support requests.
• Perform minor repairs to equipment and arrange for other servicing needs.
• Assists in the installation of commercial and in-house software and related upgrades.
• Develop and provide user training for basic hardware and software use.
• Provide support in developing tools, Work with Microsoft Office and SharePoint platform.
• Maintain a detailed inventory of all UAF-Africa ICT assets issued to all staff, interns, and consultancy.
• Perform other tasks within projects as assigned.

Qualifications

• Degree in Computer Science, Information Technology, or equivalent qualification.
• French Language skills an advantage.

Skills and Experience

• Minimum of 1-2 years relevant experience for degree holders and (2-3) years relevant experience for diploma holders.
• Excellent organizational skills and ability to multitask.
• Excellent communication skills.
• Flexibility and willingness to travel on the African continent and beyond as and when required.
• An understanding of gender equality and womn’s rights issues, particularly in politically unstable and post conflict African settings.
• Familiarity with the womn’s rights development needs in Africa.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving.
• results and building effective teams.
• Excellent inter-personal, public speaking, writing and negotiation skills.
• Understanding of Computer (laptop/desktop), hardware and software, Microsoft Office suite, MacOS and Windows.
• Experience working in a virtual work environment an added advantage

go to method of application »

Specific Responsibilities

• Information Management
• Provide logistical support in organising both physical and online meetings with Feminist Republik Registry Partners and advisors;
• Respond to queries from Registry Partners in consultation with the Supervisor;
• Collect and upload data collection forms from Registry Partners.Research and documentation
• Provide support in developing interviewee lists for different research projects;
• Provide logistical support in scheduling both online and physical interviews;
• Provide support in conducting interviews when needed;
• Support the Supervisor in identifying potential research partners.

Qualifications

• Bachelor’s degree in womn’s studies, social sciences or related fields.
• Proficiency in written and spoken English and French are mandatory. Arabic or Portuguese language skills are an added advantage. 
• Previous research experience focusing on womn’s rights, human rights or social justice issues generally is an advantage.

Skills and Experience 

• At least 1 year experience in research and knowledge generation.
• Excellent organizational skills and ability to multitask.
• Excellent communication skills.
• Flexibility and willingness to travel on the African continent and beyond as and when required
• An understanding of gender equality and womn’s rights issues, particularly in politically unstable and post conflict African settings.
• Familiarity with the womn’s rights development needs in Africa.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving.
• results and building effective teams.
• Excellent inter-personal, public speaking, writing and negotiation skills.
• Experience working in a virtual work environment an added advantage.